商务英语写作邀请信课件.ppt

1、How to Write Letter of InvitationCategorization of the letter of invitationFormat of the letter of invitation Principles of the letter of invitation Useful Expressions for Letter of Invitationinvitation card-formalinvitation letter-formal or informalInvitation CardBrief Introductiona formal invitati

2、onprinted in cardstandard and fixed formatimportant social affairs and special occasions,such as reception,party,wedding,etc.ContentsAn invitation card must consist of:?Host-the inviterGuest-the inviteeEvent-the reason of invitingTimePlacewhowhatwhenwhere?suggested dress code-whether any suggested d

3、ress code?“R.S.V.P.”or“r.s.v.p.”-an French abbreviation for“Reply if you please”used to require replies.“Regrets only”-“Please let us know if you cannot attend”.It requires a reply only if the guest invited cannot attend the gathering.telephone number-the way to contact the host?Format of Invitation

4、 Card“Mr./Mrs./Mr.and Mrs.”“恭请”“全名(加头衔)”“光临”the full name(and title)of the hostrequests the honor/pleasure of the presence/company ofthe full name(and title)of the guestthe nature of an occasion“handwritten on a printed line”“reason”“day,date,hour”the timethe place“具体地点”Suggested dress code R.S.V.P.

5、/Regrets only“着装要求”Tel:“请回复”“联系电话”an invitation to a cocktail receptionMr.William Greenthe General Manager of AAA Companyrequests the honor of the presence of Ms.Anny Leethe H.R.Manager of Bluestone Companyat a cocktail reception to mark the opening of a new branchon Wednesday,18 December,2016at 6:3

6、0 p.m.in Angel Hotel11 Zhongshan Road,GuangzhouSuggested dress code:formalR.S.V.P Tel:020-81376890Principles?1)Invitation card should be written in the third person;2)The layout of invitation card should be arranged in a decoratively indented form;3)The words written on an invitation card are lined

7、according to meanings;4)Theres no punctuation marks at the end of each line;5)Guests names are always handwritten on a printed line;6)The tone should be serious,sincere and courteous,no matter whether recipients accept it or not.Invitation LetterFormal Invitation LetterBrief Introductionbusiness let

8、teron behalf of enterprises,organizations,groups,etc.conference,symposium,function and other official occasionsFormatordinary letterrigid patternContentswho,what,when,whereintroduction to the event,such as the purpose,the program;information about the participants;requirements for the guests,etc.Sam

9、ple of Formal Invitation LetterHeadingShenzhen Trading Co.Ltd.11 Zhongshan RoadShenzhenMay 15,2016Mr.BrownInside AddressPacific Foreign Trade Company12 Holly RoadNorth WalshamSalutationBodyDear Mr.Brown,To celebrate the 10thanniversary of Shenzhen Trading Co.Ltd.,we are holding a dinnerparty at Hilt

10、on Hotel in Shenzhen from 7:00 p.m.to 9:30 p.m.on Monday,May 23,2016.You are cordially welcome to the party so that we can express our sincere appreciationfor your generous support.For your information,the party will be attended by other businesselite such as Mr.Gao Lei and Li Feng from Shanghai Int

11、ernational.We believe that this mayoffer many of us an excellent opportunity to get acquainted with each other.We do hope that you will be able to join us this occasion,and look forward to meetingyou at the party.Complimentary CloseYours faithfully,Leo SmithSignatureGeneral ManagerInformal Invitatio

12、n LetterBrief Introductionpersonal letterused to invite relatives,friends,acquaintances,etc.dinner,party,wedding,funeral and other unofficial occasions Formatflexible,no need to follow rigid patternContentswho,what,when,wherelong or shortSample of Informal Invitation LetterDear Mary:Will you come to

13、 dinner on Friday,May 4,at seven oclock?My niece Jane is visiting us and I think you will enjoy meeting her.She is a charming girl and very good company!John and Rose will be here,and perhaps we can give a dance after dinner.Do say youll come!Affectionately yours,LilyPrinciples?1)An invitation lette

14、r,whether formal or informal,should be written in the first person;2)Contents of an invitation letter should always include the purpose of the invitation,the place and the time of the event;3)Words written in an invitation letter should be explicit,concise and complete;4)In formal invitation letter,

15、it should be avoided to use the abbreviation form such as“Im”,“Ive”,“Were”,“Youre”,etc.;5)The tone of informal invitation letter tends to be oral,conversational and friendly.Useful Expressions for Letter of InvitationHow to start your letter?1.Im writing to invite you to 2.I wonder if you can come 3

16、.I think it would be a great idea if you could participate in 4.How would you like to join us in 5.Its a great honor/pleasure for me to invite you to 6.It gives me the greatest honor/pleasure to invite you to 7.May I take this opportunity to invite you to.8.Request the pleasure of the company of /Re

17、quest the honor of your presence.How to offer details about your arrangement?1.The reception will be held in(place)on(date)2.We are giving a luncheon at(place)at(time)on(date)to(purpose)3.The presentation will take place at(place)at(time)on(date)4.The company will host a celebration in honor of John

18、s retirement at Nelson Tech,on July 17,from 4:00 to 7:00 p.m.How to end your letter?1.Please confirm your participation at your earliest convenience.2.We would appreciate it if you could confirm your participation at your earliest convenience.3.I would be grateful if you could accept my invitation.I

19、m looking forward to your early reply.4.Should you find it possible to accept this invitation,would you be kind enough to let me know the date and time when you would like to come.5.I hope youre not too busy to come and please confirm your participation at your earliest convenience.6.Would you pleas

20、e drop me a line to let me know if you can come?We would be looking forward to your coming with great pleasure.7.I would like to meet you there and please let me know your decision soon.Im longing to see you soon.8.We are looking forward to your favorable reply and would very much appreciate your participation in the conference.