《实用商务英语写作教程》课件Chapter 14 Instructions.pptx

1、Topics coveredThe Significance of InstructionsWho Writes InstructionsThe Main Parts of InstructionsHow to Write InstructionsThe Significance of InstructionsSafety:Carefully written instructions can help people who follow your instructions avoid damage or injury.Convenience:A clear,easy-to-follow ins

2、truction can make a job easier and less frustrating.Efficiency:Well-organized instructions help a firm run smoothly and efficiently.Who Writes InstructionsInstructions should never be written by experts because experts know too much.Instruction writing must match your target audience.Instructions sh

3、ould be written by someone who knows as much as,but no more than the audience.Who Writes InstructionsIn order to make your readers know your instructions,before you write the instructions,you may ask yourself the following questions:Who are the main target readers of my instructions?Are they enginee

4、rs,leaders or customers?How will they use my instructions?How are their language skills?How much do they already know about the product?How much background knowledge do I have to give them?What steps will most likely make them confused?How often will they need my instructions?The Main Parts of Instr

5、uctionsIntroduction List of Equipment and MaterialsActual Steps to PerformWarnings and NotesIntroduction An introduction is often used to provide readers with enough background information to know why and how the instruction works.A good introduction will help readers set up confidence for the instr

6、uction and the product they will use.List of Equipment and MaterialsIf the readers must need some equipment and materials,such as a drill or a specific kind of chemical,to performs the steps,make sure your list clear and complete.Or they may have to stop to find the equipment or material when they a

7、re installing or repairing a furniture.Moreover,if the users do not have the right equipment or material,the procedure may fail or even incur dangers.Actual Steps to Perform In order to make the steps clear and correct,you should do:Put all the steps in right order and number them.Put the right amou

8、nt of information in each step.Make each step consist of closely related activities.Warnings and NotesIn order to make audience not overlook the warnings or cautions,they should be graphically set apart from the rest of the instructions.Let the readers know how to avoid the dangers.How to Write Inst

9、ructionsPlan Your StrategyDetermine the Right StyleDo a Trial RunWrite and Test Your InstructionsRevise and EditPlan Your StrategyDo some research to make sure you know the job,process,and procedure.You must know why you do something,what parts or tools you need,the steps to follow to get the job do

10、ne,the results of the job,the potential risks or dangers.If you are not sure about the accurate process,ask an expert for a demonstration.Do some research and talk to your colleagues who may have written or followed similar instructions.Determine the Right StyleTo make your instructions effective,yo

11、u must choose the right style for your instructions.Use verbs in present tense and imperative mood.Write clear and short sentences in active voice.Use precise terms for measurements.Do a Trial RunActually perform the job according to the instructions you write.Go through a number of trial runs.Take

12、notes as you go along and be sure to divide the job into simple,distinct steps for readers to follow.Remember that dont give readers too much to do in any one step.Each step should be complete,sequential,and easy for your readers to understand and perform.Write and Test Your InstructionsTransform yo

13、ur notes into a draft of instructions you want readers to follow.Test your draft by asking consumers or technicians who have performed the job to follow your instructions as you have written them.Observe where they run into difficulty or cannot complete the step.Revise and EditBased on the trial and

14、 test,revise your drafts and edit the final vision of the instructions that you will give to your audience.If necessary,you can include visuals in your instructions.Sample LinesThe instruction shown below are for the basic grill with tubular legs.以下说明适用于管状支架的烤架。Our environmental safety team will con

15、tinue to monitor and investigate any problems.我们的环境安全小组将继续监测和调查以免出现任何问题。Insert the USB Flash into a USB portal of your PC or laptop.将USB闪存插入电脑或笔记本电脑的USB端口。Sample LinesTo facilitate the installation of a KLIKSEAL or a Cable Gland,the membrane must be cut out using a knife.为了便于安装KLIKSEAL或电缆密封套，必须首先使用刀

16、切断薄膜。To facilitate the installation of a Cable Gland into the 68x68 M50,M40,M32 insert,the relevant knock-out needs to be pushed out using a hammer and screwdriver.为了便于将电缆密封套安装到68x68 M50、M40、M32插件中，需要使用锤子和螺丝刀将相关敲出物推出。Press each end in to the flange frame first.先将两端压入法兰框架内。Sample LinesWarning:Unplug machine before removing platen glass.警告：拆卸平板玻璃前，请拔下机器插头。Caution:Formatting erases all data on the disk.警告：格式化将删除磁盘上的所有数据。Notes:At 20 degrees F,a battery uses about 68 percent of its power.注意：在20华氏度时，电池消耗大约68%的电量。