《技术与商务交流英语(第二版)》课件Chapter 4 Technical Style and Rhetoric.pptx
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1、1.Learn the four rhetorical principles in technical writing:Selecting appropriate words.Writing clear sentences.Organizing documents effectively.Making your document user-friendly.2.Discuss what the proper technical style is.Lets“find fault”togetherRephrase the expression on your note,making it more
2、 concise,direct,and clearer,and share the basis of your modification.Aesthetic RhetoricCommunicative RhetoricCommunicative rhetoric(交际修辞)(交际修辞)is the art and skill of language to increase the effect of practical information exchange.Aesthetic rhetoric(美学修辞美学修辞)is the art and skill of language to ach
3、ieve an artistic effect of vividness,visualization,and elegance.RhetoricRhetoric(修辞)(修辞)is the art and skill in using language effectively.Style(文体)(文体)is the integration of various rhetorical skills that reflects the features of a certain genre,register or time.Register(语域(语域,功能变体)功能变体)is a variety
4、 of a language determined by the communicative purpose,social context,and standing of the user.Review:What are the purposes of TBC?The purposes of TBC are to inform and persuade effectively.Inform effectively:make your readers understand your idea easilyquickly and accurately.Persuade effectively:ma
5、ke your readers accept your idea easilyquickly and willingly.To fulfill the two purposes,you should follow the four principles of business rhetoric:01020304Writing clear sentences.Selecting appropriate words.Organizing documents effectivelyMaking your document user-friendly.I.Selecting Appropriate W
6、ords1.Avoiding Inflated Language 2.Avoiding Jargon3.Using the Correct Word 4.Avoiding Clichs5.Avoiding the Old Language of Business1.Avoiding Inflated Language Big words only make the sentence longer and harder to understand without adding any more meaning.Replace inflated words with words.Your conc
7、eptualization of our aggregate capability may enhance our producing position.Your idea about our capability may improve our production.Inflated Words:Familiar Words:assistance helpcease stopenvision seeendeavor tryfurnish give,provideinstitute beginnecessitate requirenotification noticeoriginate sta
8、rtreside liveretain keepterminate endutilize useImportant Notes:Avoiding inflated language in technical writing doesnt mean that you dont need to learn these big and formal words by heart.You may not use them in writing or speaking,but you must understand them in reading and listening.Therefore,havi
9、ng a large vocabulary is essential for English majors.1.Avoiding Inflated Language 2.Avoiding JargonJargon refers to the specialized language of a trade or profession.Unilateral nephrectomy was performed.One-sided kidney cutting was performed.One kidney was cut out.2.Avoiding JargonIf you must use a
10、 specialized term,define it in the sentence by using the parentheses or dashes.Patients should take analgesics under doctors instruction.(pain relieving drugs)When writing mainly for average people,use more general terms in the sentence.To maintain professional accuracy,you may add the technical ter
11、m after the general one.Jenner wondered if cowpox made the milkmaids resistant,or immune,to smallpox.The diseases that are transmitted from animals to human being(zoonoses)has received wide attention recently.2.Avoiding Jargon3.Using the Correct WordAccuracy in technical communication is vital.The w
12、rong choice of words could be misleading,confusing,and costly.Similar WordsCorrect UsagesAffect means“to have an influence on.”Effect used as a noun means“a result.”Effect used as a verb means“to make happen.”Smoking affects health.Smoking has a negative effect on health.Smoking can effect deteriora
13、tion in health.Already means“before this time.”All ready means“prepared.”She had already gone when I arrived.We are all ready for the long journey.Continual means“repeated at intervals.”Continuous means“without interruption.”The young couple have continual arguments with each other for trifles.The b
14、rain needs a continuous supply of blood.4.Avoiding Clichs Busy as a bee Quick as a wink Went in one ear and out the other Last but not least Selling like hotcakes It has been observed that.It has been concluded that.It goes without saying that.As is already pointed out that.Some originally fresh and
15、 vivid expressions have lost their power because of being frequently used for a long time.Old language of business:Influenced by legal language and the language of the nobility,English business writing in the late 18th and 19th century was very formal and unnatural in style.However,with the coming o
16、f information age,this style is already out of date.E.g.This will acknowledge receipt of your May 10th order for ten dozen Nike slacks.Please be advised that they will be shipped in accordance with your instructions by Green Arrow Motor Freight on May 16.We have received your May 10th order for ten
17、dozen Nike slacks.As you instructed,they will be shipped by Green Arrow Motor Freight on May 16.5.Avoiding the Old Language of BusinessII.Writing Clear SentencesClear sentences are those that can be easilyquickly and accuratelyunderstood by readers.1.Following the Natural Structure of a Sentence“Giv
18、en+New”(old-new/cause-effect/condition-result)You can turn the switch to“ON”after you have put the immersion heater into water.After you have put the immersion heater into water,you can turn the switch to“ON”.linear order:What happens first comes first.The power plant was shut down because the nucle
19、ar reactor was getting out of control.(Unnatural)Because the nuclear reactor was getting out of control,the power plant was shut down.(Natural,from cause to effect)Example You should type in your user name and access code if you want to log on.(Unnatural and may cause misoperation)If you want to log
20、 on,you should type in your user name and access code.(Natural and safe,from condition to action)The linear order(old to new;cause to effect;condition to action)of the sentence is effective in technical writing.Example2.Avoiding Overusing the Passive VoicePassive voiceActive voiceIf you do not settl
21、e my claim by July 18,I will contact Nicholson Business Bureau for advice on legal action.Nicholson Business Bureau will be contacted,and their advice on legal action will be taken If my claim is not settled by July 18.By upsetting the“Given+New”structure,the passive voice makes writing wordy,indire
22、ct and difficult to comprehend.3.Eliminating Extra Words Due to the fact that the vegetation was destroyed,the pasture turned into desert.the vegetation was destroyed,the pasture turned into desert.A list of wordy and concise expressions:WordyConcisea majority ofmostat the conclusion of afterat the
23、present timenowowing to the fact thatbecausefor the purpose of tofor the reason thatsincein view of the foregoingthereforeon a daily basisdailyprior tobeforewith regard to about4.Avoiding Redundancy Unnecessary repetition clutters writing and dilutes meaning.Through mutual cooperation,we can achieve
24、 our goals.We can achieve our goals by cooperation.A list of redundant and concise expressions:RedundantConciseadequate enoughenough(or adequate)and moreovermoreoverbut neverthelessneverthelessby means ofbyduring the course of duringentirely completecompleteevery singleevery(or single)exactly the sa
25、methe samefew in numberfewnever at any time nevernew innovationinnovationWeak verbA verb that doesnt express a concrete action.5.Avoiding“Weak Verb+Nominalization”ConstructionNominalizationA noun derived from a verb or an adjective.The research performed an analysis and made an evaluation of our new
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