《高级商务英语口语（第二版）》课件unit 4 Business Meeting.ppt

1、Chapter FourBusiness MeetingChapter Four Learning Objectives After the study of this chapter,the students are expected to:Know how to prepare for a business meeting;Know how to successfully chair a business meeting;Know how to express opinions at a business meeting.Chapter Four Background Informatio

2、nv Business work,especially in an office setting,demands a certain degree of collaboration.For instance,important decisions often call for more than one persons perspective,and important work often needs the expertise of multiple people to get done.Meetings are one way to make collaboration structur

3、ed and organized,but without a sense of purpose or control,meetings can easily become overlong and inefficient.Knowing how to plan,prepare,and lead a meeting that youre chairing can make the difference between an effective meeting and a wasted one.Chapter Four Background Information v A meeting agen

4、da can be a valuable tool not just for a meetings chairperson,but also for the guests in attendance.Agendas contain valuable information about the meeting like when it will be,where it will take place,and who will be in attendance.Most importantly,they also outline all of the intended topics of disc

5、ussion,allowing everyone to prepare.Send your meeting agenda out in advance of the meeting itself the more important your meeting is,the earlier you should send it.Chapter Four Background Information v One thing that your agenda should definitely contain is an approximate time limit for each topic o

6、f discussion.Having a rough schedule outlined beforehand makes it much easier to keep your meeting on-track.Though some items on your agenda may run long(and others may run short),a schedule makes it much easier to keep track of these items and adjust accordingly.v.Chapter Four Background Informatio

7、n v Nobody likes a meeting that drags on with no purpose.If youre in charge of writing the agenda,avoid this scenario by writing a clear-cut agenda,establishing what you will cover and how long youll spend on each subject.By creating a plan and following through,youll accomplish more and not waste y

8、our colleagues valuable time.Chapter Four Background Information v A meeting should have a defined purpose,such as to make a decision,share information,make plans for the future,or give progress reports.Otherwise,you shouldnt be meeting in the first place.A meeting can have more than one goal.For in

9、stance,you might want to share progress reports to help you make decisions about the future.Chapter Four Background Information v When planning meetings,its usually a good policy to front-load the schedule with the most important topics.This ensures that everyone will be able to discuss these import

10、ant topics when theyre at their sharpest and least fatigued at the very beginning of the meeting.v For instance,you might want to put decision-making items ahead of progress reports(unless you need to hear the progress reports to make the decision).v Plus,if the meeting needs to end early or certain

11、 attendees need to leave before it finishes,youll already have discussed the most important topics.Chapter Four Background Information v At the start of meetings that are part of a long,ongoing project,youll want to briefly catch all of the attendees up on the state of the project thus far by quickl

12、y summarizing any relevant events or decisions from previous meetings.Not everyone in attendance may be as knowledgeable about the topics of discussion as you are,so quickly bringing everyone up to speed can go a long way towards making your meeting an efficient and effective one.Chapter Four Backgr

13、ound Information v Rather than summarizing previous meetings yourself,you may want to have an official scribe or record-keeper read the minutes from previous meetings to give the summary a sense of formality.v You may also consider reading any important correspondences or communications that have oc

14、curred since the previous meeting.v Note that if you provide copies of the minutes/correspondence to attendees,reading aloud isnt generally required.Chapter Four Background Information v One of your roles as the meeting chair is to keep the discussion moving and on-task.Your role is not to offer opi

15、nion on every single issue or keep the discussion on an exact schedule.Have some flexibility.Let the other attendees talk freely and allow new topics of discussion to arise even if theyre not on the agenda.You may find that you need to subtly end or change certain topics of conversation to keep the

16、discussion on track,but you shouldnt feel as if you have to control every aspect of the meeting.After all,its a collaborative process.Chapter Four Background Information v As the meeting progresses,keep an eye on your agenda.If youre running behind,you may need to skip certain topics of discussion o

17、r table them for later in the interests of time.Dont be afraid to do this if the topics that are being discussed are very important ones.Chapter Four Background Information v Theres a reason meetings have a bad reputation for many,theyre thought of as serious wastes of time.To prevent your meeting f

18、rom running long,use your power as chair to keep the discussion moving.Dont be afraid to table certain unimportant issues or conversations until a later date if your meeting seems to be taking longer than you expected.Be ready and willing to adjust your schedule on the fly to make sure that none of

19、your attendees precious time is being wasteChapter Four Background Information Notes to background information:collaboration n.合作 expertise n.专长 drags on 拖长 scenario n.设想，方案 clear-cut adj.明确的，清晰的 minute n.会议记录 flexibility n.灵活性Chapter Four Words and expressions:Dialogue 1vstaff /stf/n.员工vconference

20、room 会议室vcapacity /kpsti/n.容量vconvention facilities 会议设施vaudio-visual equipment 视听设备vprojector /prdekt(r)/n.投影仪vmaintenance /mentnns/n.状态vluncheon /lntn/n.午餐会vmunicipal /mjunspl/adj.市政的Chapter FourSupplementary useful words and expressions seating arrangement 座位安排 seating capacity 座位容量 an HD camera(

21、high definition camera)高清摄像机 a PA system (public announcement system)公共广播系统 the internet access 网络接口 a keynote speaker 主讲人 be in attendance 出席的 elaborate on 详细阐述 handout n.分发的印刷品 draft n.草稿Chapter Four Words and expressions:Dialogue 2vdedicated /dedketd/adj.献身的，非常敬业的vchair a meeting主持会议vfiscal year

22、财政年vagenda /dend/n.议程；日常工作事项 vwitness /wtns/vt.目击；证明；为作证vsaturated /stretd/adj.饱和的vhigh-endproduct高端产品vtap new markets开发新市场Chapter FourSupplementary useful words and expressions to call a meeting to order 宣布会议开始 to hold/sit/chair a meeting 主持会议 to place on the agenda 列入日程 to refer to the agenda 参照议程

23、 to ask for the floor 要求发言 to get/have/be given the floor 取得发言权 the raise an objection 提出异议 to adjoun/close a meeting 散会 to postpone/put off a meeting 推迟会议 brainstorm v.集思广益 a show of hands 举手表决 Keys to the exercises1.1)attend 2)called 3)agenda 4)purpose 5)priority 6)discussion 7)matter 8)practice 9

24、)perspectives 10)capacity Chapter FourChapter Four Keys to the exercisesv2.v1)a-1 b-5 c-4 d-3 e-2v2)Open-ended question Keys to the exercises3.1)(1)I really appreciate your attendance today.(2)We have asked the CEO to be the guest speaker.(3)Im interested in hearing what you think about the new prod

25、ucts.(4)We have to weigh the pros and the cons.(5)I really cant go along with you on this point.Chapter FourChapter Four Keys to the exercisesv 2)2)v(1)我宣布会议开始。开始前我想说，我希望这次会议是建v 设性和富有成效的。v(2)抱歉在那个问题上我实在无法同意你的观点，你是否考v 虑做些改动呢？v(3)一个成功的会议组织者能很好地控制会议进程，把握v 会议时间，同时激励与会者参与讨论。v(4)会议将在2号会议室举行。v (5)我很欣赏你的这个提议，但老实说，我怀疑它是否真v 的能奏效。Chapter Four Keys to the exercisesv 4.v 1)a copy of the agendav 2)your input onv 3)work for usv 4)brand loyaltyv 5)weigh the pros and cons