英文书信及信封格式详解课件.ppt

1、B1B2英文信封(Envelope)的寫法（Block Format 齐头式）Zhao MinSichun UniversityChengdu,610041P.R.of China Mr.Steven Chung No.252,Long St.San Francisco,U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址B3英文信封英文信封(Envelope)的寫法的寫法（右缩式 Indented Format）Zhao Min Sichun University Chengdu,610041 P.R.of China Mr.Steven Chung No.252,Lo

2、ng St.San Francisco,U.S.A寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址B4英文地址的寫法和中文相反，口訣：由英文地址的寫法和中文相反，口訣：由小到大小到大(ex:(ex:號號弄弄巷巷路路/街街城市城市國家國家)號 No.(Number)樓 F(Floor)室 Rm.(Room)弄 Aly(Alley)巷 Ln.(Lane)路 Rd.(Road)街 St.(Street)段 Sec.(Section)區 Dist.(District)縣 County市 City大道 Ave.(Avenue)省 Province國家名B5 地址的书写顺序是由小到大地址的

3、书写顺序是由小到大:第一行第一行写寄出信写寄出信人的门牌号码，写街道名称人的门牌号码，写街道名称;第二行第二行先写县市、先写县市、城镇名称，再写省或州名称，往右空两个字母城镇名称，再写省或州名称，往右空两个字母的位置，再写上邮编。如果是寄往国外的信件，的位置，再写上邮编。如果是寄往国外的信件，第三行第三行写出寄信人所在国家的名称。写出寄信人所在国家的名称。B6如要说明信件由何种邮路递送或信件为何种类别，一般在信封正面的左下角注明。航空航空 By Air Mail 挂号挂号 Registered 印刷品印刷品 Printed Matter 快件快件 Express 内有照片内有照片 Photo

4、EnclosedB7如信件需由别人或单位转交给收信人，则需在转交人前面加上C/O（care of）后跟转交人的姓名地址。如宋力托李娜转交一封信给李明，信封格式为：Song LiNo.1 Middle SchoolNantong,226000Jiangsu Li MingC/O Li NaPeking UniversityBeijing,100871B8如不需要邮寄，只需写上受托人和收信人的姓名如不需要邮寄，只需写上受托人和收信人的姓名即可。再用即可。再用By courtesy of,Through By courtesy of,Through courtesy of,By favor ofco

5、urtesy of,By favor of引出所托之人的姓引出所托之人的姓名。如：名。如：Li Ming By courtesy of Li Na面交信面交信(宋力本人当面交给收信人的信宋力本人当面交给收信人的信)：Song Li Present B9练习填写信封练习填写信封 George Wang will write a letter to his pen pal(笔友),Mike Clinton.Mikes address(住址)is:1025 Long Street,San Francisco,CA 94101,U.S.A.And Georges address is:23,Alley

6、4,Lane130,Sec.II Nanking East Rd.Taipei,Taiwan,R.O.C.Please write an envelope for him.B10George Wang 23,Alley4,Lane130,Sec.II Nanking East Rd.Taipei,Taiwan 104 R.O.C.Mike Clinton 1025 Long Street,San Francisco,CA 94101 U.S.A B11 书信是一种应用非常广泛的应用文形式之一。英文书信的种类很多，但可以把它们归为两大类，一类是私人书信（personal letters），另一类

7、是商务书信（business letters），例如：申请信、求职信、推荐信、证明信、感谢信等。英文书信的书写有一定的格式。一封完整的书信应包括寄信人的地址和日期；收信人的姓名和地址；称呼、正文、结尾和签名B12The Elements of English Letter Writing 1.信头 Heading/Letterhead 2.写信日期 Date 3.信内地址(收信人)Inside Address 4.称呼 Salutation 5.正文 Body of Letter 6.客套结束语 Complimentary Closing 7.署名 SignatureB13Heading 信头

8、包括寄信人地址（通常写在信笺的右上信头包括寄信人地址（通常写在信笺的右上方）或某公司的名称、地址、电话、电传、传方）或某公司的名称、地址、电话、电传、传真、邮编、电子信箱地址或网址等。真、邮编、电子信箱地址或网址等。B14Date 日期应写在寄信人地址下方，表达方式各不相日期应写在寄信人地址下方，表达方式各不相同。通常英式按日同。通常英式按日/月月/年的顺序，而美式按月年的顺序，而美式按月日年的顺序。注意：年份写全，不可省略；月日年的顺序。注意：年份写全，不可省略；月份用英文单词表示，不可用数字替代（一般信份用英文单词表示，不可用数字替代（一般信函可缩写，较正式的公函需写全）；日期用阿函可缩写

9、，较正式的公函需写全）；日期用阿拉伯数字基数词表示即可，如拉伯数字基数词表示即可，如May 7,2006;23 September,2005B15Rewritethefollowingdateforstandardbusinessletters 6/5/0610-9-068 June 2006Oct.28,06Jan.13.2006B16Inside Address 信内地址应写在信笺左上方，与信封上的地址信内地址应写在信笺左上方，与信封上的地址完全一致。第一行写收信人姓名（称呼语完全一致。第一行写收信人姓名（称呼语+全全名）；商务信函中还需另起一行写出职务；收名）；商务信函中还需另起一行写出

10、职务；收信人地址应确切完整。信人地址应确切完整。B17Arrange the following information into letterhead or inside address:China/Beijing 100021/Beijing Metal/President/Lin Fang/East lane/234Lin Fang President of Beijing Metal 234 East lane,Beijing 100021 ChinaB18Salutation 称呼应写在信内地址下，其左边要与信内地址称呼应写在信内地址下，其左边要与信内地址第一行对齐。英文书信的称呼一

11、般都是以第一行对齐。英文书信的称呼一般都是以DearDear 或或My dearMy dear开头的。开头的。1.1.亲近熟悉的人亲近熟悉的人:Dear/My dear+:Dear/My dear+称呼或名字。称呼或名字。2 2 长辈、关系一般、不相识：长辈、关系一般、不相识：Dear+Dear+“先生先生/女女士士/教授教授”3 3 机关、团体、公司、工厂或学校：机关、团体、公司、工厂或学校：Dear Sir Dear Sir or Madam,To Whom It May concern.or Madam,To Whom It May concern.有时有时直接用直接用 Gentleme

12、n(Gentlemen(复数复数)。B19Body 语言要得体，简单明了，措词礼貌。称呼下面隔一两行开始写正文。一般说来，开头直接表达写信的目的，中间对目的具体说明，结尾表达希望祝愿等。B20Complimentary Closing 开头字母要大写，末尾用逗号。结束语也称敬语，使开头字母要大写，末尾用逗号。结束语也称敬语，使用时也应因人而异，取决于发信人与收信人之间的关用时也应因人而异，取决于发信人与收信人之间的关系或熟悉程度。系或熟悉程度。1.家人亲戚家人亲戚:Your loving mother/son/brother;Yours lovingly,With love,All my lo

13、ve etc.2.长辈或一般朋友：长辈或一般朋友：Yours respectfully/sincerely,Yours truly etc.3.机关、团体、学校等：机关、团体、学校等：Yours faithfully/sincerely,Yours truly etc.B21結尾的部份祝福的話結尾語Take care.Your friend,Best wishes.Truly yours,Best Regards.Your loving _,Merry ChristmasSincerely yours,Happy New YearYours sincerely,Happy BirthdaySi

14、ncerely,B22Signature 写信人要在结束语下面签名，以表示对信件中写信人要在结束语下面签名，以表示对信件中的全部内容负责。签名最好是写信人的亲笔，的全部内容负责。签名最好是写信人的亲笔，手写后可附打印的全名。手写后可附打印的全名。B23B24B25Block formatxxxx(letterhead)June 3,2005(date)xxxx(inside address)Dear xx,(salutation)We received your xxxx(body)Yours sincerely(complimentary close)XX(signature)Joe (pr

15、inted name)B26WritingPracticalWritingDearSir/Madam,ImwritinginresponsetoyouradvertisementforaPA/SecretarytotheManagingDirector.AlthoughIdidnothavetotravelinmypreviousjob,Iwouldbeverywillingtodoso.Iwillbeavailableforinterviewatanytime,andlookforwardtohearingfromyou.Yoursfaithfully,WilliamJeremySmithC

16、ompactSystem96RosewallDrive,Southtown,SO34BTMailboxNo.23,GXuniversityNanning,Guangxi,China27Dec,2007齐头式齐头式B27B28WritingPracticalWritingDearSir/Madam,ImwritinginresponsetoyouradvertisementforaPA/SecretarytotheManagingDirector.AlthoughIdidnothavetotravelinmypreviousjob,Iwouldbeverywillingtodoso.Iwillb

17、eavailableforinterviewatanytime,andlookforwardtohearingfromyou.Yoursfaithfully,WilliamJeremySmithPeaceHotelLingGongRoad1818Beijing,ChinaMailboxNo.23,GXuniversityNanning,Guangxi,China27Jan,2008缩进式缩进式发信人地址及发信日期收信人姓名和单位地址B29B30Modified Format xxxx(letterhead)June 3,2005(date)xxxx(inside address)Dear xx

18、,(salutation)We received your xxxx(body)Yours sincerely XX(signature)Joe (printed name)B31B32Practice格式：格式：齐头式齐头式/混合式混合式信头：信头：本人名字和地址本人名字和地址封内地址：封内地址：美国纽约市第美国纽约市第50大街大街10号号Harper&Row出出版公司版公司 邮编：邮编：NY10022写信日期：写信日期：实际日期实际日期信文内容：信文内容：o 从朋友处看到成功沟通的秘决一书。从朋友处看到成功沟通的秘决一书。o 为提高沟通水平欲购一本。为提高沟通水平欲购一本。o 请出版商尽快

19、告知购买方式请出版商尽快告知购买方式o 希望希望9月底收到此书月底收到此书B33书信题的写作方法：（一）信封格式：（一）信封格式：名字、信箱、地域范围由小到大，写在右下角（与我们相反）。（二）信纸格式：（二）信纸格式：日期：本月份的缩写 称呼（后面的标点是逗号,冒号）:Dear Sir or Madam,To whom it may concern,正文：空4个字节或者顶格写，段与段之间空行）签名：sincerely yoursB34 书信写作的五点要求：书信写作的五点要求：1、开门见山说意图2、咨询/建议1、2、3、3、不同内容可分段4、感谢客气不可少5、期待回信成老套B35（三）开头段：（

20、三）开头段：1、告知对方你的身份（假如对方不认识你）Dear Sir/Mr.Smith,I was a student at your college,enrolled in Philosophy Department./I am a at your /I am a at your college,enrolled in the course./My name is,I amB36 2、问候收信人（假如他/她是你的朋友）Dear Tom,Hello/Hi.How are you?/I hope everything is fine./How are things going with you?

21、/How are you getting on in/getting along with.?B37 3.解释写信的原因（1）致谢：Thank you for your letter about studying in Canada./I am writing to tell you how grateful I am for/I would like to thank you most sincerely forB38（2）抱怨：I am writing to complain about the poor service at your dining-room./I wish to mak

22、e a complaint about/I am writing to draw your attention to.B39（3）致歉：I am writing to you because I am unable to./I am terribly sorry that./I would like to express my apologies for not being able to.B404）询问：I would like to obtain/request/seek/inquire some information about/I am writing to ask if you c

23、an do me a favor./I would like some detailed information on/about.B41（四）结尾段：（四）结尾段：1、发出请求（1）Please give this matter your immediate attention.（2）I would very much appreciate it ifas soon as possible.B422、提供帮助（1）I hope thesewill be helpful,and please feel free to contact me for more information.（2）wil

24、l be taking responsibility for you and if you should need any assistance,she/he will be pleased to help youB433、再次表示歉意或感激（1）Thank you for your kind assistance.（2）Please accept my heartfelt thanks and deepest gratitude,now and always.（3）I am sorry that I cannot,and trust that you will understand.（4）I

25、n addition,let me apologize for any inconvenience I may have caused.（5）Once again,I am sorry for any inconvenience caused.B444、期盼回信：（1）I look forward to your prompt response.（2）Looking forward to a prompt reply,（3）I expect to hear from you very soon.（4）I hope to receive your reply shortly.B451.给给Joh

26、nBrown先生写一封短信内容：已收到他月日先生写一封短信内容：已收到他月日的来信请他于本月来我公司，讨论合作细节请他将航的来信请他于本月来我公司，讨论合作细节请他将航班告诉你你公司的李小姐将去机场接他班告诉你你公司的李小姐将去机场接他 24th March,2000Dear Mr.John Brown,Thank you very much for your letter dated 12th March.Could you come over to my company so that we can discuss the details of our cooperation?If yes

27、,please informme of your flight.I have arranged for Miss Li of my companyto meet you at the airport.Wish you a pleasant journey.Yours sincerely,Wang Deming B46 2.Directions:For this part,you are allowed 30 minutes to write a Letter of Apology.You should write at least 120 words following the outline

28、 given below in Chinese:1.表达自己对晚交论文一事的歉意。2.说明未能按时交论文的原因。3.表示自己将尽快把论文补交上并表示以后将按时交作业。审题概述 这是一封道歉信，写的时候要遵循道歉信的一般模式：开篇直奔主题，然后说明原因，最后提出可能的补救措施。第一段，对晚交论文及对此造成的后果表示歉意；第二段，说明理由（可信的理由，而不是随便应付老师的借口）；第三段，表示尽快完成论文。B47【范文】ALetterofApology 24th Oct.,2008Dear Mr.Wang,Iamwritingtoapologizefor my late homework.The p

29、aper which you assigned to us last Monday was due this Friday,but to my regret,I havent even started it yet.I feel really sorry for not handing in the paper on time and fortheinconvenienceitwouldbringtoyou.I caught a serious cold last week and the doctor asked me to stay in bed for a week since I wa

30、s very weak and the weather was very cold these days.Therefore,I couldnt go to the library to get the necessary referential information which was needed for my paper.As a result of this,I have not started writing the paper yet and could not hand it in on time.Fortunately I have finally fully recover

31、ed.I will finish the paper as soon as I can and trymybesttohandinhomeworkontimeinthefuture.Sincerely yours,Li MingB48 3.Directions:For this part,you are allowed 30 minutes to write a Letter.You should write at least 120 words following the outline given below in Chinese:给小何写信感谢他接待你在云南旅游，并且回忆美好的旅行经历，

32、同时邀请小何来你的家乡做客 审题概述 这是一封感谢信，一般要表明感谢的事由。本题可分三部分：感谢小何在云南的接待；回忆在云南的经历；邀请小何来做客。B49范文范文 June 17th,2006 Dear Xiao He,Thankyousomuchfor having invited me for the tour of Yunnan,your home province.I had a fantastic time with you and your family.Your great hospitality will be unforgettable throughout my life.

33、When I think of those gorgeous豪华的豪华的places of scenic beauty you showed me around,Icouldntbemoredelighted.And the pineapple菠萝 pie Grandma prepared for me is outofthisworld.I had never had so delicious food!Indeed,I am still missing your snug整洁的整洁的log-cabin原木小木屋原木小木屋,small and cozy,which was turned in

34、to my dream house in fairyland those nights.Would you come to Harbin,my home town,some time this summer vacation?Harbin,a beautiful place frequently referredto as OrientalParis,offers a picture of another kind.I can assure you another pleasant tour.My family and I cannotwaittosee you here.Yours,Li Ming