商务英语写作5装运课件.ppt

1、20XX年复习资料大学复习资料专 业：班 级：科目老师：日 期：BUSINESS WRITING商务英语写作商务英语写作2021/3/182Chapter 5 Letters of Shipment 装运2021/3/183Lecture MapCompany LogoExpressionsSample LettersExercisesUrging ShipmentShipping InstructionIntroductionModes of transportMajor terms of shipmentsMajor shipping documentsAmending clauseShi

2、pping Advice2021/3/184ShipmentnDefinition：Shipment is an important branch of international business.nHow goods are shipped？nCarriages of goods take place by road,inland water way,sea and air.And in the recent years,a new type of carriage appeared,called the combined transport,operating on a road-sea

3、-rail journey.Modes of transport2021/3/185nWho are involved in shipment?Three parties involve in most movements of goods:nthe consignor who sends the goods;nthe carrier who carries them;the consigneewho receives them at the destination.发货人发货人承运人承运人收货人收货人2021/3/186n What are the purposes of shipping

4、letters?nShipping letters usually have four purposes:nurging shipmentnsending shipping instructionsnamending shipping clausesngiving shipping advice.Whats more,as time of shipment is very important,it should be appropriately decided in the letter.2021/3/187SuggestionsnShipping letters should be conc

5、ise and clear so that there will be no confusion and will not cause delay in delivery.2021/3/188Termsndate of shipmentnpartial shipmentntime of shipmentnshipment datenport of shipmentneffect shipmentnshipment quantitynprompt shipmentn装船日期；发料日期n分批装运，部分装运n交货时间；装运时间n装船日期；装运期n装货/出发/起运港n交货n够装运的数量n即期装船Maj

6、or terms of shipments2021/3/189nlate shipment nadvice of shipmentnadvance shipment nshipment valuenimmediate shipmentnreceived for shipmentnactual shipmentn延迟装运；前批装船货物 n装船/装运/船运通知n提前装船 n进出口货物金额n立即装船n储运；收货候装；待装船n实际装运/载货量Major terms of shipments2021/3/1810Shipping documentsnWhen goods are transported

7、by road,rail or air,the contract of carriage takes the form of a consignment note or an air waybill.nIn sea transport,chartering of ships or booking shipping space is involved.And the contract between the ship-owner and the shipper may take the form of either a charter party or a Bill of Lading.Majo

8、r shipping documentsCompany Logo2021/3/1811consignment note2021/3/1812air waybill.2021/3/1813a Bill of Lading2021/3/1814charter party 2021/3/1815GuidelinesnThe following steps should be observed in the letter.nOpens with reference to former contact,or opens with a statement,usually about an order,by

9、 indicating the number or date of the order.nGives information about the shipment nExpects either an answer or further communication 2021/3/18162022-11-18The general plan for letters of shipment:Open with reference to former contact,or open with a statement,usually about an order,by indicating the n

10、umber or date of the order.1Give information about the shipment.2Expect either an answer or further communication.32021/3/1817Letters of shipment usually fulfill four purposes:Urging an early shipmentSending shipping instructionsAmending shipping clausesGiving shipping adviceShipment letter categori

11、es2021/3/1818nDear sirs,nReferring to the contract No.1732 covering 1,000 dozen Yuzhou brand Mens Shirts,we wish to remind you that we have had no news from you about shipment of the goods.nAs we mentioned in our last letter,we are in urgent need of the goods and may be compelled to seek an alternat

12、ive source of supply if you cant provide the goods.Letter 1Urging ShipmentOpen with reference to former contact,or open with a statement,usually about an order,by indicating the number or date of the order.12021/3/1819Letter 1Urging ShipmentnYour delay has caused us much inconvenience,as the goods a

13、re urgently required by our customers.Under these circumstances,it is impossible for us to extend our letter of credit No.2192 further,which expires on 20 August.Please understand how serious and we must now ask you do your utmost to resolve this matter.Give information about the shipment.22021/3/18

14、20nWe look forward to receiving your shipping advice,by fax,within the next seven days.nYours faithfully,Letter 1Urging ShipmentExpect either an answer or further communication.32021/3/1821Letter 2Shipping InstructionsnDear Mr.Stephen King:nIn reply to your letter dated June 25,we are pleased to adv

15、ise that the confirmed,irrevocable Letter of Credit No.456 for the amount of$25,000 was established through Bank of China,Dalian on June 29.nWhen you receive the L/C,please deliver our Order No.633 for chemical fertilizer per SS Elizabeth,which will arrive in London on July 25,2012.Company LogoGive

16、information about the shipment.2Open with reference to former contact,or open with a statement,usually about an order,by indicating the number or date of the order.12021/3/1822Letter 2Shipping Instructions Please see to it that all the goods are well packed so as to avoid damage in transit.nWe shall

17、 appreciate your close cooperation in this transaction and expect your shipping advice by fax.nYours sincerely,nTom LinCompany LogoExpect either an answer or further communication.32021/3/1823Letter 3Amending clausesnDear Sirs,nWe refer to our purchase contract No.177 under the terms of which the de

18、livery time is scheduled of May 2005.We would now like to bring delivery forward to March/April 2005.nWe offer our sincere apologies since we realize that the change of delivery date will probably bring inconvenience to you.We hope you will understand that we would not ask for earlier delivery if we

19、Company Logo2021/3/1824Letter 3Amending clauses did not have compelling reasons for doing so.nIn view of our long pleasant relations,we would be very grateful if you would make a special effort to meet our request.nWe look forward to hearing further from you at an early date.nYours faithfully,Compan

20、y Logo2021/3/1825Letter 4Shipping Advice nDear Mr.Wood:nThe goods of 4,500 strands of wool you ordered May 28 were shipped this morning according to the stipulated set forth in the captioned L/C No.996.nThe following copies of shipping documents are enclosed so that you may find no trouble in taking

21、 delivery of the goods when they arrive:nInvoice No.36 in duplicatenPacking List No.43 in duplicateCompany LogoInvoicePacking List 2021/3/1826nNon-negotiable Bill of Lading No.PW790nInsurance Policy No.HK453nSurvey Report No.SR576nWe hope the goods will arrive at the destination in perfect condition

22、 and appreciate very much your cooperation.We look forward to more cooperation between us in the future.nSincerely yours,nEric LuoCompany LogoLetter 4Shipping Advice Insurance Policy Survey Report 2021/3/1827Shipping Advice Dear Mr.Fredrick Angelo:The goods of 4500 strands Wool you ordered May 28 wa

23、s shipped this morning according to the stipulation set forth in the captioned L/C No.996.The following copies of shipping documents are enclosed so that you may find no trouble in taking delivery of the goods when they arrive:Our Invoice NO.36 in duplicate 2021/3/1828 Packing List No.43 in duplicat

24、e Non-negotiable Bill of Lading No.PW790 Insurance Policy No.HK 453 Survey Report No.SR576 We hope the good will arrive at the destina-tion in perfect condition and appreciate very much your cooperation.We look forward to more cooperation between us in the future.Sincerely Yours,2021/3/1829 Shipping

25、 Instruction Dear Mr.Stephen:In reply to your letter dated June 25,we are pleased to advise that the confirmed,irrevocable Letter of Credit No.456 for the amount of$25 000 was established through Bank of China,Dalian on June 29.When you receive the L/C,please deliver our Order No.633 for Chemical fe

26、rtilizer per S.S.“Elizabeth”which2021/3/1830 will arrive in London in late July 25,2012.Please make sure the goods will be ready in time for shipment.Besides please see to it that all the goods are well packed so as to avoid damage in transit.We shall appreciate your close cooperation in this transa

27、ction and expecting your shipping advice by fax.Yours sincerely,Tom Lin 2021/3/1831Questions1.Do the letters use direct order or indirect way of writing?2.How does the first paragraph in each letter begin?3.Do the letters include necessary information to achieve their purposes?4.Do they both end wit

28、h goodwill words adapted to the particular case?5.List the outlines for each letter.6.Can you sum up the requirements for letters of shipments in general?2021/3/1832Shipping advice Dear Amada Levis We write to advise you that we have today packed and shipped a consignment of garments on board MV Pac

29、ific Centaur.The ship will sail from Dalian on 21April and is due in San Francisco on 10 May.We have the garments well packed and properly marked on every case so that you can have easy time when taking delivery.Poor2021/3/1833 We have sent a full set of clean on-board shipping companys Bs/L in trip

30、licate,endorsed and marked as per instructions,together with certificate of origin,invoice(4 copies)and insurance certificate(2 copies)to Bank of China.I believe they can forward them to First California Commercial Bank in Los Angeles for payment.We trust we have done everything to facilitate the tr

31、ansaction for you.Yours faithfully Allison Hu 2021/3/1834 Dear Amada Levis:You will be happy to know that a consignment of garments you ordered under the contract 22/003/4 have been packed and shipped today on board MV Pacific Centaur.The ship will sail from Dalian on 21April and is due in San Franc

32、isco on 10 May.The garments are in ten wooden packing cases,numbered 1 to 10 and marked SKO LA 4/12.Improved 2021/3/1835 A full set of clean on-board shipping companys Bs/L in triplicate,endorsed and marked as per instructions,together with certificate of origin,invoice(4 copies)and insurance certif

33、icate(2 copies)have been sent to Bank of China,who will forward them to First California Commercial Bank in Los Angeles for payment.We hope you will find every thing in order.Sincerely,Allison Hu2021/3/1836n这是一封卖方发给买方的装船通知。第这是一封卖方发给买方的装船通知。第一封信基本符合装船通知的要求，但仔一封信基本符合装船通知的要求，但仔细一看你会发现，信息不全，没有货物细一看你会发现，

34、信息不全，没有货物的合同号，有些地方信息比较笼统抽象，的合同号，有些地方信息比较笼统抽象，比如包装和唛头。另外，太自我为中心比如包装和唛头。另外，太自我为中心了，几乎每句话都以第一人称开始，有了，几乎每句话都以第一人称开始，有些语句比较生硬，比如开头一句。改进些语句比较生硬，比如开头一句。改进后的信读起来让人感到亲切多了，而且后的信读起来让人感到亲切多了，而且信息具体，完整。信息具体，完整。2021/3/1837II.Useful Sentence PatternsnProviding information about delivery of goodsnThank you for the

35、receipt of your L/C No.Mc-189.We are pleased to advise you that your order has been shipped on board of Liner Gallantry which is scheduled to sail.n感谢你方提供Mc-189号信用证。我方很高兴通知你方合同项下的货物已装上勇敢号班轮（Liner Gallantry），按计划驶向2021/3/1838nThank for your letter of April 6 requesting earlier delivery of goods under

36、your Purchase Contract.n很高兴收到你方4月6日函询问采购合同项下货物提前装运一事。2021/3/1839nNext week we shall have a consignment of 20 cases ready to be sent to customer in Manchester.n下周我方将有20箱货物运给曼切斯特（Manchester）的顾客。2021/3/1840nPlease deliver/forward the goods/cases/bales by air freight/with the next containership/by the f

37、irst available vessel/by rail/by refrigerated van/by consolidated trucking to.n敬请交付/寄发该批纸箱装/捆装货物，通过航空/集装箱/第一货船/铁路/冷藏车/联合货车运往。2021/3/18412.Packing informationnThe goods will be packed in cartons,each measuring about.cm and weighing about kg.n货物将装于*纸板箱，每箱体积为*cm,重千克。2021/3/1842nPlease ensure that the g

38、oods are well packed/that instructions are strictly observed/that the goods are not stored in the openn请确保货物包装完好/严格遵守指示/货物请勿露天储存。2021/3/18433.Information about terms of paymentnPlease deliver/forward the goods at the best possible rates/on the terms agreed upon/according to our instructions of./with

39、 all charges to date c.o.d.(货到付款).n敬请交付/寄发该批货物以最优惠汇率/双方议付一致条件/根据我方指示/货到日付款。2021/3/1844nAs arranged we would ask you to open an irrevocable credit in our favor and shall hand over shipping documents against acceptance of our draft.n按照约定，我方要求你方开具以我方为抬头的不可撤销信用证并提交装运单据的承兑汇票。2021/3/1845nIn view of the sm

40、all amount of this transaction,we are prepared to accept payment by D/P at sight for value of the goods shipped.n鉴于此次交易数额较小，我方将同意按运输货物的价值即期付款交单。2021/3/1846nIn keeping with our usual terms of payment we have drawn on you at 60 days and passed the draft and shipping document to our banker.n为与我方惯常付款条件保

41、持一致，我方已向我方银行开立60天远期汇票，并递交合同及装运单据。2021/3/18474.Shipping informationnWe enclose your shipping instruction form,duly completed,together with commercial invoice in triplicate and certificate of origin.n我方随函附上已完全照做的装运指示表、一式三份的商业发票和原产地证书。2021/3/1848nIf there is any likelihood of delay we would prefer to h

42、ave the goods sent by air.n若出现任何延迟的可能，我方将空运该批货物。2021/3/1849nAs there is no direct sailing from Dalian to your port during June/July,it is imperative for you to delete the clause“by direct steamer”and insert the wording“Partial shipment and transshipment are allowed.”n由于大连到你方港口六七月间没有直达货船，需你方紧急将合同中“通过

43、直达轮船运输”条款删除并添加“允许分批装运和转船”字句。2021/3/1850nOwing to the late arrival of the steamer on which we have booked space,we would appreciate your extending the shipment date and validity of your L/C No.4578 to 28th Jan and 14th Feb respectively.n由于订舱的货轮晚到，我方希望你方分别将装运期和你方4578号信用证的有效期延长至1月28日和2月14日。2021/3/1851n

44、The shipment covered by your Credit No.469 has been ready for quite some time,but the amendment advice has not yet arrived,now an extension of 15 days is required.n由于你方469号信用证下货物的运输早已办妥，但是修改通知尚未达到，因此需要延展15天。2021/3/1852Exercises 1:term translationnPort of shipmentnPort of destinationnthe unloading po

45、rtnPartial ShipmentnTransshipment nShipping AdvicenTransport DocumentsnBill of Lading,B/L nContainer Transportation nFull Container Load,FCL 装运港 目的港 卸货港分批装运转船 装运通知运输单据海运提单集装箱运输 整箱货2021/3/1853nLess than Container Loadntime of delivery nload timencharter partynVoyage charternLiner Freight nExtra Charg

46、es on Heavy Lifts nExtra Charges on Long Lengths nDirect Additional nPort Congestion Surcharges Company Logo拼箱货交货期装货时间租船契约程租船班轮运费 超重附加费超长附加费 直航附加费 港口拥挤费Exercises 1:term translation2021/3/18541)As the date of shipment is extended,we believe there will be no difficulty in_ _.(按时发运货物)2)You should be re

47、sponsible for _ _(可能造成的任何损失)the delay of shipment.3)We will collect the parcel for _ _.(下次班轮发运)4)You will be duly informed _(当你方货物一发运).getting the goods dispatchedthat might be caused byany lossExercises 2:Fill in Blanksavailable linernext when shipmentof your order is effectedin time2021/3/1855Disc

48、uss with your classmates whether there are any problems in the following letter and how you can improve it.Dear Sirs Referring to our letters,we wish to call your attention to the fact that up to the present moment no news has come from you about the shipment.As you have been informed in one of our

49、previous letters,the users are in urgent need of the machine and in fact pressing us for an early delivery.Under such circumstances,it is impossible for us extend L/C again.We feel it our duty to remind you of this matter.When will you be ready to ship the goods?Yours faithfully 2021/3/1856 Dear Mr.

50、White Would you please look into the execution of the delivery for our order No.696 on Personal Computers Model PC898 which should have reached us 10 days ago.On 3rd August our company send you an order for 500 Personal Computers Model PC898,stressing the importance of delivery by 10th October at th