物流专业英语Unit-Nine课件.ppt

1、Unit Nine Logistics DocumentsUnit Nine Logistics DocumentsPrePrereading Discussion reading Discussion v 1.What are logistics documents?1.What are logistics documents?v 2.How do logistics documents generate from 2.How do logistics documents generate from logistics operation?logistics operation?v 3.Gi

2、ve some examples of logistics documents.3.Give some examples of logistics documents.IntroductionIntroductionv 1Logistics documents refer to all the documents 1Logistics documents refer to all the documents emerged during the logistics operations,such as emerged during the logistics operations,such a

3、s notes,vouchers,invoices,certificates,etc.notes,vouchers,invoices,certificates,etc.These documents have several types.Each type These documents have several types.Each type serves a particular function of the whole serves a particular function of the whole logistics operation.With the fast developm

4、ent of logistics operation.With the fast development of logistics industry,documents generated from daily logistics industry,documents generated from daily practice increase rapidly.So documents become practice increase rapidly.So documents become more and more important.Its of the greatest more and

5、 more important.Its of the greatest importance to manage the documents effectively importance to manage the documents effectively with the help of advanced information technology with the help of advanced information technology and developed information system software.and developed information syst

6、em software.Types of Logistics DocumentsTypes of Logistics Documentsv 2Generally speaking,logistics documents can be 2Generally speaking,logistics documents can be categorized into two groups.One is used to categorized into two groups.One is used to facilitate the logistics operations.These facilita

7、te the logistics operations.These documents are essential,or basically needed for documents are essential,or basically needed for goods delivery and sales settlement.And most of goods delivery and sales settlement.And most of them are quite important in the logistics them are quite important in the

8、logistics operation practice.The other is to improve the operation practice.The other is to improve the quality of customer services,which is to say,quality of customer services,which is to say,logistics companies will use these documents to logistics companies will use these documents to improve th

9、eir delivery.So their services will be improve their delivery.So their services will be more accurate,effective and customized.more accurate,effective and customized.v 3In the following passage,we will discuss some 3In the following passage,we will discuss some popular used documents.popular used do

10、cuments.v4Bill of Lading(B/L):A B/L is a receipt for 4Bill of Lading(B/L):A B/L is a receipt for goods shipped on board of a vessel,signed by goods shipped on board of a vessel,signed by the person(or his or her agent)who contracts the person(or his or her agent)who contracts to carry them,and stati

11、ng the conditions in to carry them,and stating the conditions in which the goods were delivered to(and received which the goods were delivered to(and received by)the ship.Its not the actual contract,by)the ship.Its not the actual contract,which is inferred from the action of the shipper which is inf

12、erred from the action of the shipper or ship-owner in delivering or receiving the or ship-owner in delivering or receiving the cargo,but it forms excellent evidence of the cargo,but it forms excellent evidence of the terms of the contract.It is a document of title terms of the contract.It is a docum

13、ent of title to the goods,which is the subject of the to the goods,which is the subject of the contract between the buyer and the seller.It is contract between the buyer and the seller.It is the most important the most important vcommercial document in business trade,and it is commercial document in

14、 business trade,and it is used to control delivery of goods transported by used to control delivery of goods transported by sea.sea.v5A Bill of Lading should basically include the 5A Bill of Lading should basically include the following terms:the name of the ship on which the following terms:the nam

15、e of the ship on which the goods are to be carried,mode of payment of freight,goods are to be carried,mode of payment of freight,ports of loading and discharge,responsibilities,ports of loading and discharge,responsibilities,liabilities,rights and immunities attaching to the liabilities,rights and i

16、mmunities attaching to the carrier and the law applicable.carrier and the law applicable.v6Air waybill:The air waybill is the consignment6Air waybill:The air waybill is the consignmentvnote used for the carriage of goods by air.It is note used for the carriage of goods by air.It is often called an a

17、ir consignment note and is not a often called an air consignment note and is not a document of title or a transferable or negotiable document of title or a transferable or negotiable instrument.The document travels with the cargo and instrument.The document travels with the cargo and it is not possi

18、ble to use it as a negotiable it is not possible to use it as a negotiable instrument for letters of credit purposes in instrument for letters of credit purposes in delivery.Because it would be very slow if the air delivery.Because it would be very slow if the air waybill travels via the banking sys

19、tem.And the waybill travels via the banking system.And the cargo would arrive at the destination airport days cargo would arrive at the destination airport days or sometimes weeks ahead of the bills arrivalor sometimes weeks ahead of the bills arrival.v7The air waybill is basically a receipt for the

20、 7The air waybill is basically a receipt for the goods for dispatch and is a prima facie evidence ofgoods for dispatch and is a prima facie evidence ofvthe conditions of carriage.Overall,there are the conditions of carriage.Overall,there are usually 12 copies of each air waybill for the usually 12 c

21、opies of each air waybill for the shipper,the sales agent,the issuing carrier shipper,the sales agent,the issuing carrier(airline operator),the consignee,as a delivery(airline operator),the consignee,as a delivery receipt,for the airport of destination,the third receipt,for the airport of destinatio

22、n,the third carrier(if applicable),the second carrier(if carrier(if applicable),the second carrier(if applicable),the first carrier,as an extra copy for applicable),the first carrier,as an extra copy for the carrier(when required),as an invoice at the the carrier(when required),as an invoice at the

23、airport of departure.Copies 1,2 and 3 are the airport of departure.Copies 1,2 and 3 are the originals.Not every copy is used for all originals.Not every copy is used for all consignments,but merely as circumstances demand.consignments,but merely as circumstances demand.For example,the second carrier

24、s copy would be For example,the second carriers copy would be used only if the consignment was conveyed on anotherused only if the consignment was conveyed on anothervairline to complete the transit,such as British airline to complete the transit,such as British Airways conveying it for the first le

25、g of the Airways conveying it for the first leg of the journey and Air Canada for the remainder.The journey and Air Canada for the remainder.The conditions of carriage are found on the reverse conditions of carriage are found on the reverse of the air waybill document and are subject to of the air w

26、aybill document and are subject to the Carriage by Air Act 1961.This is based on the Carriage by Air Act 1961.This is based on the Warsaw Rules and a number of other the Warsaw Rules and a number of other conventions.conventions.v8CMR consignment note:CMR(CMR stands for 8CMR consignment note:CMR(CMR

27、 stands for Convention on the Contract for the International Convention on the Contract for the International Carriage of Goods by Road)consignment refers to Carriage of Goods by Road)consignment refers to carriage of goods by road.And this note carriage of goods by road.And this note represents the

28、 contract of carriage establishedrepresents the contract of carriage establishedvwhen it is completed by the sender and carrier when it is completed by the sender and carrier with the appropriate signatures or stamp being with the appropriate signatures or stamp being recorded thereon.The sender and

29、 the carrier are recorded thereon.The sender and the carrier are entitled respectively to the first and third copies entitled respectively to the first and third copies of the consignment note,and the second copy must of the consignment note,and the second copy must accompany the goods.If the goods

30、have to be loaded accompany the goods.If the goods have to be loaded in different vehicles,or are of different kinds,or in different vehicles,or are of different kinds,or are divided into different lots,either party has are divided into different lots,either party has the right to require a separate

31、 consignment note to the right to require a separate consignment note to be made out in respect of each vehicle or each kind be made out in respect of each vehicle or each kind or lot of goods.The CMR consignment note is not a or lot of goods.The CMR consignment note is not a negotiable or transfera

32、ble document or a document of negotiable or transferable document or a document of title.title.v 9CIM consignment note:It is the only document 9CIM consignment note:It is the only document permitted by the International Convention permitted by the International Convention Concerning the Carriage of

33、Goods by Rail,under a Concerning the Carriage of Goods by Rail,under a common code of conditions applicable to 29 common code of conditions applicable to 29 countries,and not negotiable.The CIM consignment countries,and not negotiable.The CIM consignment note is completed by the shipper,agent or rea

34、l note is completed by the shipper,agent or real carrier and has six copies.It includes the carrier and has six copies.It includes the original of the consignment note,the invoice,the original of the consignment note,the invoice,the arrival note,the duplicate of the consignment arrival note,the dupl

35、icate of the consignment note,the duplicate of the invoice,and note,the duplicate of the invoice,and supplementary copy.supplementary copy.v 10Packing list:In recent years,the role of the 10Packing list:In recent years,the role of the packing list document has intensified and it ispacking list docum

36、ent has intensified and it isv becoming a mandatory document required.It is very becoming a mandatory document required.It is very much in evidence in containerized shipments.The much in evidence in containerized shipments.The document,sometimes called a packing note,is document,sometimes called a p

37、acking note,is provided and completed by the shipper at the time provided and completed by the shipper at the time the goods are dispatched.It accompanies the goods the goods are dispatched.It accompanies the goods and the carriers documents such as bill of lading,and the carriers documents such as

38、bill of lading,sea waybill,air waybill,CIM and CMR consignment sea waybill,air waybill,CIM and CMR consignment notes throughout the transit.The packing list notes throughout the transit.The packing list gives details of the invoice,buyer,consignee,gives details of the invoice,buyer,consignee,country

39、 of origin,vessel of delivery,shipping country of origin,vessel of delivery,shipping marks,container number,weight and/or volume marks,container number,weight and/or volume(cubic)of the merchandise and the fullest details(cubic)of the merchandise and the fullest details of the goods,including packag

40、ing information.of the goods,including packaging information.v11Courier receipt:This document is used when 11Courier receipt:This document is used when the goods are dispatched by courier service,the goods are dispatched by courier service,usually involving small parcels and packets.It usually invol

41、ving small parcels and packets.It features details of consignor,consignee,features details of consignor,consignee,senders reference(bar coded label),list of senders reference(bar coded label),list of contents and number of articles,country of contents and number of articles,country of origin of good

42、s,net and gross weights(each item origin of goods,net and gross weights(each item to be shown separately),any supporting document,to be shown separately),any supporting document,whether the contents are gifts or samples and the whether the contents are gifts or samples and the senders signature.send

43、ers signature.v12Parcel post receipt:The parcel post receipt 12Parcel post receipt:The parcel post receipt is issued by the Post Office for goods sent by is issued by the Post Office for goods sent by parcel post.It is both a receipt and evidence ofparcel post.It is both a receipt and evidence ofvdi

44、spatch.It is not a document of title and goods dispatch.It is not a document of title and goods should be consigned to the party specified in the should be consigned to the party specified in the credit.And air mail label should be fixed to a credit.And air mail label should be fixed to a postal rec

45、eipt in respect of air parcel post dispatch,postal receipt in respect of air parcel post dispatch,otherwise the Post Office should stamp the receipt otherwise the Post Office should stamp the receipt“air parcel”.“air parcel”.v13There is another group of documents dispensable 13There is another group

46、 of documents dispensable but very helpful for the logistics operation,which but very helpful for the logistics operation,which are more important for a logistics service provider.are more important for a logistics service provider.By implementing and well-managing these documents,By implementing an

47、d well-managing these documents,the logistics companies can provide their customers the logistics companies can provide their customers better services,which include customer records,better services,which include customer records,invoices,point of delivery documents,goods received invoices,point of

48、delivery documents,goods received notes,incident reports and other documentations.notes,incident reports and other documentations.Logistics Documents ManagementLogistics Documents Managementv 14Document management of all kinds of logistics 14Document management of all kinds of logistics documents in

49、 an effective and centralized manner documents in an effective and centralized manner is crucial to running a large,geographically is crucial to running a large,geographically distributed operation.distributed operation.v 15Because of the rapid growing of information 15Because of the rapid growing o

50、f information technology and information management system,it technology and information management system,it becomes feasible for each company to handle these becomes feasible for each company to handle these various kinds of and very important volume of various kinds of and very important volume o