国际商务函电实务10催款催证课件.ppt

1、单击此处编辑母版标题样式 单击此处编辑母版副标题样式11国际商务函电实务International Business Correspondence PracticePart Two Business Correspondence Writing Part Two Business Correspondence Writing P Practiceractice第二部 商务函电写作实务Page 2国际商务函电实务国际商务函电实务Project 8Page 3Urging Payment（催款催证）国际商务函电实务国际商务函电实务Lead In（导入）nTo reach the goal of t

2、he project,the following knowledge and talents are required:nA good awareness of payment methods,especially T/T,collection and L/C.nGood skills in writing such business letters and faxes for urging payment or opening L/C.nGood English in expression and grammar.nDuring the process of implementing con

3、tract,for the seller,one of the necessary steps is to urge the buyer to make payment or establish L/C according to the terms of payment.As stipulated in the contract,the buyer shall make payment or establish L/C on time,but sometimes they may be delayed for various reasons.In order to collect the pa

4、yment safely and promptly,the seller has to urge the buyer to expedite payment or opening L/C.Page 4Project 8 Urging PaymentAims and Demands（学习目标）To know the importance of urging payment or opening L/C and know when to write such letters or faxes;To master the strategies and contents for writing suc

5、h correspondence;To master some typical sentence patterns and expressions on the matter.Personal qualitySkillsKnowledgeTo write business letters and faxes for urging payment or opening L/C with correct strategies;To write such correspondence with the essential components in the correct formats and l

6、ayouts;To master the skills of correctly translating such letters and faxes from Chinese into English and vice versa.To train the talents of discovery or exploratory learning,trying to find out the rules and/or the strategies for reaching the goal of the jobs in the project;To train to learn how to

7、communicate and cooperate with your companions or co-workers.Page 5Project 8 Urging PaymentPage 6Difficulties and Focuses（难点和重点）To write such business letters and faxes for urging payment or opening L/C with correct strategies;To master some typical sentence patterns and expressions to translate the

8、 messages in the project jobs skillfully and correctly;To write such letters and faxes with the essential components in the correct formats and layouts;To train to know discovery or exploratory learning,trying to find out rules and/or strategies for reaching the goal of the jobs in the project;To tr

9、ain to learn how to communicate and cooperate with your companions or co-workers.Project 8 Urging PaymentCase Study（案例学习）Page 7There are two cases in this project.One is to urge payment on T/T basis and the other is to urge establishment of L/C.In both cases,such written communication should sound p

10、ersuasive,effective,correct,cordial,sincere and courteous.Project 8 Urging PaymentCase 8.1 Urging Payment by T/T Page 8Situation:The buyer Johnson&Johnson Textiles Co.Ltd.and the seller Linfeng Import and Export Co.Ltd.have signed the contract,which states that the buyer shall pay 30%of the total va

11、lue by T/T in advance with order and the balance is to be paid against the copy of the B/L.Project 8 Urging PaymentPage 9Situation:Since the counter sample has been approved by the buyer and the production of the trousers is approaching,the seller thinks it is necessary to write to the buyer for urg

12、ing a prompt payment.You are required as the seller to draft a fax to this effect.In reply,the buyer sends a fax and states that 30%of the proceeds has been remitted by T/T to the sellers account and requires the seller to pay a careful execution of the order and to guarantee punctual delivery.Pleas

13、e draft the reply by fax for the buyer.Project 8 Urging PaymentCase 8.1 Urging Payment by T/T Page 10In-class Presentation:Students are required to present their faxes in class,showing what you have learned about urging an effective payment.Project 8 Urging PaymentCase 8.1 Urging Payment by T/T Page

14、 11Reference files:The following is the reference of sellers fax of urging payment and buyers fax reply for the case.Please read them carefully and compare them with your drafts,rewriting parts of them when you feel necessary.Pay attention to the fact that there are probably some mistakes or errors

15、in them and you should find them out.Project 8 Urging PaymentCase 8.1 Urging Payment by T/T Page 12Sellers fax of urging paymentProject 8 Urging PaymentCase 8.1 Urging Payment by T/T Page 13Buyers fax replyProject 8 Urging PaymentCase 8.1 Urging Payment by T/T c&DConsideration and Discussion（思考与讨论）P

16、roject 8 Urging PaymentPage 15Consideration and Discussion（思考与讨论）1.What are the moves or strategies in composing a fax for urging payment or opening L/C?2.Are there any wrong parts or missing parts in the format of the fax?Please find them out.3.Do you think there are any wrong expressions in gramma

17、r or style and how to improve them?4.Are there any necessary improvements for the business practice in the fax?What do you think about them?Project 8 Urging PaymentPage 16Consideration and Discussion（思考与讨论）Strategies for urging paymentWhen writing a fax or an email for urging payment or opening L/C,

18、the following parts and particulars are usually contained:1.Referring to the covering goods and the number of the sales confirmation or the order2.Pointing out the unfavorable facts or the reasons involved and urging payment or opening the relevant L/C3.Drawing applicants attention to the stipulatio

19、ns contracted when opening L/C4.Making Promise,encouragement and expectation of a prompt confirmationProject 8 Urging PaymentPage 17Consideration and Discussion（思考与讨论）Strategies for reply to urging paymentIn reply,the buyers fax or email usually covers 1.Mentioning the incoming fax or email with tha

20、nks2.Informing the seller of the payment to be made or the L/C to be opened3.Requesting for a careful execution,good quality of the goods and a punctual shipmentProject 8 Urging PaymentPage 18Consideration and Discussion（思考与讨论）As to PT2,PT3 and PT4,please refer to the Reference Book for them.Project

21、 8 Urging PaymentReference Key to Case 8.1 Urging Payment by T/T Page 19Sellers Fax of Urging PaymentProject 8 Urging PaymentPage 20Buyers Fax ReplyProject 8 Urging PaymentReference Key to Case 8.1 Urging Payment by T/T Page 21Situation:The buyer Alan Smith and the seller Susan Li have signed the co

22、ntract for the Womens Dress Shoes and the Womens Leisure Shoes.After one month of production,the goods are now nearly ready for shipment.Case 8.2 Urging Establishment of L/CProject 8 Urging PaymentPage 22Situation:Susan Li is sending a fax to Jose A.Delgado to rush the buyer into opening L/C immedia

23、tely through his bank and request the L/C should reach the seller by June 25,2012.Meanwhile,she calls the buyers attention to the fact that the stipulations in the L/C shall be in strict conformity with the terms and conditions specified in S/C No.JPT2SC120425 so that the order can be smoothly carri

24、ed out.Case 8.2 Urging Establishment of L/CProject 8 Urging PaymentPage 23Situation:The buyer replies to Susan Li by drafting a fax to confirm having established an L/C numbered in DC1901611000106 and requires the latter to ensure the punctual shipment.Please draft the two faxes for both of them.Cas

25、e 8.2 Urging Establishment of L/CProject 8 Urging PaymentPage 24In-class Presentation:Students are required to present their work in class,showing the faxes they have drafted and what they have learned about urging establishment of L/C.Case 8.2 Urging Establishment of L/CProject 8 Urging PaymentPage

26、 25Reference faxes:The following are the faxes for the case.Please read it carefully and compare them with your drafts,rewriting parts of them when you feel necessary.Pay attention to the fact that there are probably some mistakes or errors in it and you should find them out.Case 8.2 Urging Establis

27、hment of L/CProject 8 Urging PaymentPage 26Sellers fax of urging establishment of L/CCase 8.2 Urging Establishment of L/CProject 8 Urging PaymentPage 27Reference fax reply from the buyerCase 8.2 Urging Establishment of L/CProject 8 Urging Paymentc&DConsideration and Discussion（思考与讨论）Project 8 Urging

28、 PaymentPage 29Consideration and Discussion（思考与讨论）1.What are the wrong parts or missing parts in the format of the faxes?Please find them out.2.Are there any wrong expressions in grammar or style and how to improve them?3.Are there any necessary improvements for the business practice in the faxes?Wh

29、at do you think about them?Project 8 Urging PaymentPage 30Consideration and Discussion（思考与讨论）As to PT1,PT2 and PT3,please refer to the Reference Book for them.Project 8 Urging PaymentReference Key to Case 8.2 Urging Establishment of L/CPage 31Sellers Fax for Rushing Establishment of L/CProject 8 Urg

30、ing PaymentReference Key to Case 8.2 Urging Establishment of L/CPage 32Buyers Reply by FaxProject 8 Urging PaymentTraining in Class（课堂训练）Training in Class（课堂训练）Page 34Complete the following sentences with the phases or expressions given below.Change the form where necessary.remit punctual go through

31、 expedite subsequent payment irrevocable prescribed urge valid prepare in conformity with in ones favor call ones attention1.We usually accept payment by an_ L/C payable by draft at sight.2.I hope youll _me the money by the end of this month.3.In order to avoid _ amendments,please make sure that the

32、 stipulations in the L/C are in strict conformity with the terms and conditions in our sales confirmation.4.We are glad to hear that all of the consignment have been_ well and we are ready to take the delivery.irrevocableremitsubsequentpreparedProject 8 Urging PaymentTraining in Class（课堂训练）Page 35Co

33、mplete the following sentences with the phases or expressions given below.Change the form where necessary.5.Please do your utmost to establish the relevant L/C so that we may execute the order smoothly and have the goods shipped with the _ time.6.However,it is regretful for us to find them not _the

34、original patterns.7.We are writing to remind you of the _ shipment of the goods under Sales Confirmation No.JD178.8.The seller may require the buyer to _establishment of the L/C on time as the delivery date is approaching.prescribedin conformity withpunctualexpediteremit punctual go through expedite

35、 subsequent payment irrevocable prescribed urge valid prepare in conformity with in ones favor call ones attentionProject 8 Urging PaymentTraining in Class（课堂训练）Page 36Complete the following sentences with the phases or expressions given below.Change the form where necessary.9.We are writing with pl

36、easure to inform you that we have now opened an irrevocable letter of credit numbered in LC1901611000102 _ for USD300,000.10.As soon as we receive you _ for the 300 dozen T-shirt,we will effect shipment.11.With reference to the12,000 chairs under our Sales Confirmation No.GB278,we wish to _ to the f

37、act that we have not yet received your payment.in your favorpaymentcall your attentionremit punctual go through expedite subsequent payment irrevocable prescribed urge valid prepare in conformity with in ones favor call ones attentionProject 8 Urging PaymentTraining in Class（课堂训练）Page 37Complete the

38、 following sentences with the phases or expressions given below.Change the form where necessary.12.The seller_ the buyer to take an immediate action,or else he would find other customers.13.How long will it take you to _ the necessary formalities to apply for establishment of the L/C?14.Please open

39、an L/C at sight _ for negotiation in our country for 15 days after shipment is effected.is urginggo throughvalidremit punctual go through expedite subsequent payment irrevocable prescribed urge valid prepare in conformity with in ones favor call ones attentionProject 8 Urging PaymentProject Practice

40、 Tasks（项目实践工作任务）I.Sentence Translation（单句翻译）Task 8.1 A.Translate the following sentences into Chinese:Page 38n1.We are writing to remind you of remitting the payment to our account with ICBC Chengdu not later than Oct.23,2012.n1.兹致电提醒贵方于2012年10月23日前将货款汇入我方工商银行成都分行账户。n2.This is to inform you that an

41、L/C in your favor has been opened through Bank of China,New York.n2.兹通知，以你方为受益人的信用证已由中国银行纽约分行开出。n3.Please open an L/C immediately so that we can effect shipment on time.n3.请立即开出信用证以便我们按时装运。Project 8 Urging PaymentProject Practice Tasks（项目实践工作任务）I.Sentence Translation（单句翻译）Task 8.1 A.Translate the fo

42、llowing sentences into Chinese:Page 39n4.We wish to draw your attention to the fact that the date of delivery of your Order No.245 is approaching,but we have not yet received the covering L/C up to date.Please do your utmost to expedite the same to reach here by,so that shipment may be affected with

43、out delay.n4.我们希望提请贵方注意，你方第245号订单的交货期已临近，但至今为止我们仍然未收到有关信用证。请速开证于前送达我方，以至于不误装期。n5.We are sending our draft through Bank of China,Chengdu on(for)documentary collection.n5.我们将汇票送交中国银行成都分行按跟单托收。Project 8 Urging PaymentProject Practice Tasks（项目实践工作任务）I.Sentence Translation（单句翻译）Task 8.1 A.Translate the f

44、ollowing sentences into Chinese:Page 40n6.Now that all the final results of each shipment have come out,please cable us your final settlement sheet with total amounts you should pay to us for our confirmation.n6.既然每批货物的最后结果已出来，请电告你方的最终结算单以及你方应付我方的总额，以便我方确认。n7.Our principal(line manager)is pressing u

45、s to get the outstanding invoices paid soonest possible.Some of the items are being outstanding for rather long time,so we request you to manage to settle them at your earliest convenience.n7.我方的主要负责人（主管）在催促我们尽快将拖欠的发票支付。有些项目拖欠得太久了，我们要求你方尽量早日解决。Project 8 Urging PaymentProject Practice Tasks（项目实践工作任务）

46、I.Sentence Translation（单句翻译）Task 8.1 A.Translate the following sentences into Chinese:Page 41n8.In order to avoid subsequent unnecessary amendment and expenses(To save you subsequent trouble and expenses),please see to it that the L/C stipulations are in exact accordance with the terms in the contra

47、ct.n8.为了避免今后不必要的修改和费用（为了今后省却贵方的麻烦和费用），请务必做到信用证的规定须与合同条款完全一致。Project 8 Urging PaymentProject Practice Tasks（项目实践工作任务）Page 42n1.请及时开出信用证。n1.Please open a letter of credit promptly.n2.我们已与日本银行东京分行安排开立以你方为受益人的信用证。n2.We have made arrangement with Bank of Japan,Tokyo to open a credit in your favour.n3.请调查

48、一下这个事情，并尽快开立信用证，否则装运将会受到影响。n3.Please look into the matter and do your utmost to expedite the L/C or the shipment will be affected.I.Sentence Translation（单句翻译）Task 8.1 B.Translate the following sentences into English:Project 8 Urging PaymentProject Practice Tasks（项目实践工作任务）Page 43n4.根据合同规定，货物需于5月12日装运

49、，相关信用证应不晚于4月25日抵达我方。n4.As the goods were contracted for shipment in May 12,the relevant letter of credit should reach us not later than April 25.n5.为避免日后修改，请确保信用证的相关规定与合同完全一致。n5.In order to avoid subsequent amendment,please make sure that the L/C stipulations are in exact accordance with the contrac

50、t terms.n6.兹通知，第JP155号订单项下10，000件以你方为受益人的男士裤子的信用证，金额为300,000美元，已由花旗银行华盛顿分行开出。n6.We write to inform you that we have now opened an irrevocable letter of credit in your favour for USD300,000 covering 10,000(ten thousand)mens pants under our Order No.JP115 with the Citibank,Washington.I.Sentence Transl