新编外贸英语函电写作教程Unit8Shipment课件.ppt

1、新编外贸英语函电写作教程Unit 8 Shipment2022-8-132Lead-ino 完成外贸交易的运输方式有哪些？o 什么是装运函电？它一般有几种形式？o 在写一封装运函电时要注意哪些细节？o 怎样写好一封清晰、明确的装运函电？2022-8-133Lead-ino 外贸交易运输方式多样，如空运、海运、陆运等，其中尤以海运最为重要。国际货物贸易的85%依靠海运完成。o 装运函电，是指在合同中，双方就货品的（1）装运时间（2）装运港（3）目的地（4）运输方式（5）是否分批装运和转运等条款的确认信函。o 装运函电要求清晰、明确、详细。2022-8-134Lead-ino 通常，一封装运函电会

2、涉及两个主体，即买方和卖方。因此，由信函主体区分，装运函电可分为 1、买方-卖方(Buyer to Seller);2、卖方-买方(Seller to Buyer).2022-8-135Lead-ino 在买方-卖方的装运函电中，通常有以下几种情况：1、催促尽早发货(urge shipment)（常见于要求紧急供货、或卖家迟未发货的情况下。）2、提出装运要求(shipping instructions)（买方有特殊装运要求，如合作运输公司、装运偏好等。）3、请求分运或转运(ask for partial shipment)2022-8-136Lead-ino 在卖方-买方的装运函电中，通常有以

3、下几种情况：1、请求延迟发货(extend the date of shipment)（常见于卖方货物准备不足或因由无法订到舱位时。）2、提供装运意见(shipping advice)（基于卖方经验提供装运意见，一般为初次合作时可见。）3、通知发货/递交运输单据(document notification)2022-8-137Writing Model2022-8-138Writing Model-Structureo 正如之前所说，一封好的装运函电要求清晰、明确、详细。因此，在写装运函电时，可省去不必要的问候或寒暄，应直奔主题，阐明细节，在商务交往中尽显专业性和高效性。2022-8-139W

4、riting Model-Structureo 在买方-卖方的装运函电中，可简单分为三大部分：1.开门见山，表明来意开门见山，表明来意nWith reference to our Order No.,which is stipulated for shipment in.,we wish to remind you that（就订单号中月发货这一项，我方想提醒贵方）nWe would like to have your attention to our Order No.which is set to effect shipment on.（订单号兹定于发货，烦请贵方注意。）2022-8-13

5、10Writing Model-Structure2.进一步陈述事项，补充理由进一步陈述事项，补充理由nAs the goods we ordered are urgently required,we request you to ship them by the first available vessel.（由于我方急需该批货物，请装最早的货船发货。）nUpon receipt of the above-mentioned L/C,please do make delivery of the goods on time.（玆请贵方见证发货。）2022-8-1311Writing Model

6、-Structure3.期望对方尽快做出回应，感谢配合期望对方尽快做出回应，感谢配合nPlease make your best efforts to get the goods dispatched with the least possible delay.（请勿延迟，尽快装运发货。）nPlease do make delivery of the goods on time as any delay in shipment would bring our goods out of the best sale season and result in harm to our future b

7、usiness.（请务必按时发货，因为任何延误都会使我方错过最佳销售季节，进而影响将来的贸易往来。）2022-8-1312Writing Model-Structureo 在卖方-买方的装运函电中，则通常要包括下列内容：1、承认收到信函，强调具体订单、承认收到信函，强调具体订单nWe have acknowledged the letter of.concerning Order No.（我方已收到贵方日关于号订单的来信。）nIn receipt of your letter on.,urging for early shipment,we took immediate action.（一收到

8、贵方日的来信，催促尽早发货，我方立即采取了行动。）2022-8-1313Writing Model-Structure2、解释原因，提出解决方案、解释原因，提出解决方案nDue to the hurricane,the earliest steamer sailing for your port is.,scheduled to leave on.（由于飓风影响，最快驶往目的港的船定于日开船。）nWed highly recommend you to have transshipment through.（我们建议您经港转运。）2022-8-1314Writing Model-Structur

9、e3、强调己方已做努力，请求对方谅解、强调己方已做努力，请求对方谅解nUnder the circumstance,we have booked the earliest ship on.to.,and will surely effect shipment by the end of.（这种情况下，我方已定到日开的最早的船，最迟号一定发货。）nWe would be very grateful to your understanding of our position,and we look forward to your favorable reply.（非常感谢您对我方处境的理解，我们也

10、静候您的佳音。）2022-8-1315Writing Model-Specimen LetterLetter 1、Urging shipment(Buyer to Seller)Core Vocabularyndraw ones attention to:提请注意ncashmere:开士米，羊绒nin urgent need of sth.:急需某物nlong-established relationship:长期建立的贸易关系2022-8-1316Writing Model-Specimen LetterLetter 1、Urging shipment(Buyer to Seller)单句分

11、解：nWe wish to draw your attention to our Order No.5431 covering 500 cartons of cashmere sweaters,which is stipulated for shipment on September 23rd.However,we have had no news from you about this consignment up to now.开门见山，具体指向某一订单，阐明来意，示意卖方未按原定时间发货。2022-8-1317Writing Model-Specimen LetterLetter 1、U

12、rging shipment(Buyer to Seller)nSince the season is rapidly approaching,we are in urgent need of the goods and any delay on your side will cause us considerable inconvenience.进一步陈述事项，说明延迟发货对于己方的影响，但语气不可过分强硬，以免影响双方合作关系。2022-8-1318Writing Model-Specimen LetterLetter 1、Urging shipment(Buyer to Seller)n

13、Considering our long-established relationship,please get the goods dispatched with the least possible delay.Your cooperation will be highly appreciated.催促对方尽快发货，同时感谢对方的配合，使整封函电显得正式而礼貌。2022-8-1319Writing Model-Specimen LetterLetter 2、Shipping instruction(Buyer to Seller)Core VocabularynMAERSK:（丹麦）马士基

14、，全球最大的集装箱承运公司nperishable:易腐烂的nin advance:提前2022-8-1320Writing Model-Specimen LetterLetter 2、Shipping instruction(Buyer to Seller)单句分解：nWe here refer to our Order No.13258 of 400 boxes of canned fruit,for which we opened the irrevocable L/C No.CD201 in your favor through the Bank of China,Shanghai.在商

15、务信函中，固定的用法或搭配需特别引起注意。如irrevocable L/C,in your favor等，可使信函显得尤其专业和简洁。2022-8-1321Writing Model-Specimen LetterLetter 2、Shipping instruction(Buyer to Seller)nYou are supposed to ship the goods by a steamer of MAERSK(China)CO.,LTD,which guarantees good service as well as the minimum transport time betwee

16、n Shanghai and Rotterdam.We would also remind you that since the fruit is perishable,please keep the containers cool and dry.在一般情况下，较大的贸易公司会选择合作时间较长、口碑值得信赖或有特殊合作关系（如长期合约价、战略合作伙伴等）的货代公司，因而会提出这种特殊装运需求。2022-8-1322Writing Model-Specimen LetterLetter 3、Partial shipment(Seller to Buyer)Core Vocabularynbey

17、ond ones acceptance:无法接受ninsist to:坚持做某事，执意做某事nartial shipment:分运nin accordance with:根据，依照2022-8-1323Writing Model-Specimen LetterLetter 3、Partial shipment(Seller to Buyer)单句分解：nAccording to your letter,you ask for earlier shipment by the end of 1st,May.Im sorry to inform you that your request is be

18、yond our acceptance,since we have clearly stated in our contract that shipment would be executed on May 15th.在商务交往过程中，并不是一锤子买卖，在大多数情况下也需要“讨价还价”。因此，怎样最大限度保护己方利益也显得尤其重要。2022-8-1324Writing Model-Specimen LetterLetter 3、Partial shipment(Seller to Buyer)nIf you insist to have earlier delivery,the best we

19、 can offer is to make a partial shipment for 60%of the goods shipped on May 1st and the rest 40%to be shipped on May 15th.But the extra expenses incurred shall be on your side.这封是由卖方回复给买方的提供分运措施的装运函电。由于买方亟需货物，卖方同意先将一部分货物先行发货，但在条例中明确说明超出运费需由买方承担。2022-8-1325Writing Model-Specimen LetterLetter 3、Partia

20、l shipment(Seller to Buyer)nShould this arrangement meet your approval,please fax an amendment to the relevant L/C allowing us to effect partial shipment.We expect your prompt reply within 7 days;otherwise we will regard it as your rejection to this proposal and proceed in accordance with our origin

21、al contract.在提供措施时，须给予对方考虑时间。一般如无特殊情况最好忠于原合同，这样可以避免后续很多不必要的纠纷。2022-8-1326Writing Model-Specimen LetterLetter 4、Document notification(Seller to Buyer)Core VocabularynCMA-CGM：（法国）达飞海运集团公司nenclose:另附nin duplicate:一式两份2022-8-1327Writing Model-Specimen LetterLetter 4、Document notification(Seller to Buyer

22、)单句分解：nI enclose one full set of shipping documents including:1.Packing list No.537 in duplicate2.Non-negotiable B/L No.226 in d(双份)3.Commercial I(发票)No.CH6713 in duplicate4.Insurance Policy No.SP201303095.Inspection Certificate No.TP20133478 装运单据是指信用证要求的除汇票以外的所有单据。一份完整的装运单据应包括：装箱单、提单、发票、保险单、检验证明书等。

23、2022-8-1328Writing Model-Specimen LetterLetter 4、Document notification(Seller to Buyer)nWere glad that this trades been closed in strict compliance with your request.I believe the goods will reach you on time in perfect condition.Based on this cooperation,Im looking forward to your future orders.一笔交

24、易的顺利完成，双方都应感谢对方为此次交易所作出的努力。也正是基于双方愉快的合作，可以引发今后更多的交易往来。因此信末的致谢环节也必不可少，这是商务礼节的集中体现。2022-8-1329Writing Model-Specimen LetterLetter 5、Confirming Booking(Seller to Buyer)Core VocabularynCY cutoff:截关，截箱npick up:提柜nrevert to:回复=replynfeel free to do:欢迎，可尽管做某事2022-8-1330Writing Model-Specimen LetterLetter 5

25、、Confirming Booking(Seller to Buyer)单句分解：nCY cutoff is approaching,but we notice that the above booked containers are still not picked up yet.Please assist to check&revert to before the mentioned deadline.由于大型船运公司每日装箱量巨大，舱位紧张，因此会另外要求客户进行订舱确认，对于未提柜的舱位予以取消，以保证高装载率。2022-8-1331Writing Model-Specimen Let

26、terLetter 5、Confirming Booking(Seller to Buyer)nPlease let us know you would like request us to:A.Cancel bookingB.Delay to next voyageC.Retain booking as we have already arranged empty container pick-up.通常相较于卖方来说，买方在商务交易中会占有主导地位。其次为了更高效沟通，卖方会以菜单式选择来达成商务协商。2022-8-1332Case Study2022-8-1333Case StudyBusiness Background:oB 公司（纽约）与L公司（上海）合作，向L公司定了1,000 箱化妆品。订单号为No.531，定于10月1日发货。上周B 公司经理Roy 来信提醒尽早发货，但由于赶上圣诞季，各大公司出货期，L 公司无法及时订舱，因此发货将不得不延期半个月。请作为L公司总经理Mary向B公司写一封英语信函，说明情况并提出延期，要求语气委婉，形式恰当。Key Words:圣诞季，无法及时订舱，说明情况，提出延期，语气委婉诚恳The End!