大学商务英语PPT课件.ppt

1、LOGO.1How to Organize and Run Effective MeetingsGroup member :彭家惠 郑敏聪 谭慧荣 陈颖颖.2Good planningPurpose and ParticipantStructure Location and TimeAgendaResponsibilitiesLOGO.3vPurpose the meeting to achieve what goal, mainly what problem you will settle?vParticipantWho needs to attend this meeting to acc

2、omplish the purpose?.4How should the meeting be organized to best accomplish the purposeDiscussion groupsStructureGuest speakers Brainstorming sessionsvideosdemonstrationsPanel sessions.5The meeting place that best matches the participants needs, the objective, and the meeting structure.Location & T

3、imeThe meeting time depends on the availability of participants and meeting facilities.6Agenda1)It clarifies the objectives so people understand the meeting purpose2)Distributing the agenda prior to the meeting help participants prepare. 3)Provides direction and focus for the discussion.7Essential e

4、lements of an agendaDiscussionitemsLocationTime & dateTitle.8ResponsibilitiesvThere should be a mutual understandingof individual assignments and how they fit into the total program. It is best to prepare a written summary of assigned duties so individuals know what their responsibility.9Confirmatio

5、nvThe first meeting or the meeting is on a new time-contact all participants a week to three days before the meeting day.vThe regularly scheduled meetings- try not to change the location and time.10vIf you are chosen to delegate the task of organizing the meeting, make sure you are familiar with the

6、 agenda, objectives, and any relevant background information before the meeting.11Thinking :What is a leader or facilitator of a company responsible for?How to run effective meetings?Tips :v Setting the meeting tone v Keeping the discussion on trackv Making sure everyone has a fair chance of being h

7、eardv Summarize relevant points and tie things together.12Next ,we talk about how to effectively run a meetingvFirstly :vBegin on time and end on time-it is a respect and appreciation for those who well prepared for it.13121.it stores valuable ideas;2.it allows discussion to stay focused on the agen

8、da topic.3they are used to facilitate group interaction.Keeping discussion centered on the stated purpose and specified agenda items.Use the agenda Use an ideas binUse ground rules.14vBesides :vControl dominating individuals:-making sure that everyone has their own opinion.vSummarizeIt is far easier to schedule the next meeting while everyone is at the table then it is to contact each participant individually.15vWe should have the knowledge that the best result come from groups who can laugh together, discuss their mistakes, and take pride in their efforts.LOGO.16