1、BUSINESS LETTER WRITINGUnit 8 Shipmentl The students are expected to help students know about basic knowledge related to shipment.l The students are expected to master the common words,phrases and sentence patterns used in the business letters of shipment.l The students are expected to grasp the ski
2、lls of writing letter about shipment.Learning ObjectivesBUSINESS LETTER WRITINGTask A Situational Communication Role-playReading out the following dialogue with your partners,find the commercial terms related to shipment.Background:Having settled the terms of payment,now Mr.Johnson and Miss Wang hav
3、e got to talk over the question of shipment.(A:Mr.Johnson B:Miss Wang)Unit 8 Shipment译BUSINESS LETTER WRITINGTask A Situational Communication Role-playA:Now that we have satisfactorily dealt with the question of payment terms,I desire to know if it is possible to effect shipment during April.B:Im so
4、rry we cannot effect shipment in April.A:Then,when can we expect the earliest shipment?B:By the middle of May,I think.A:That would be too late.You see,June is the season for this commodity on market.And we have to find someone else to do the retailing.Besides,our customs formalities are rather compl
5、icated;it will take quite a long time.You must deliver the goods before May.Unit 8 Shipment译BUSINESS LETTER WRITINGTask A Situational Communication Role-playUnit 8 ShipmentOr else we wont be able to catch the shopping season.B:Its all very well for you to say that.But I must point out that our facto
6、ries have a lot of back orders on hand.Im afraid it is very difficult to improve any further on the time.A:Cant you find some ways for an earlier delivery?It means a lot to us.If we place our goods on the market at a time when all other importers have sold theirs at profitable prices,we shall lose o
7、ut.B:Hows this then?We will make an effort to advance the shipment to early May.译BUSINESS LETTER WRITINGTask A Situational Communication Role-playUnit 8 ShipmentA:Good.I will take you at your word.May I suggest you put it down in the contract?My letter of credit will be issued in early April.Other t
8、erms and conditions remain the same as in previous dealings.B:All right.We will do everything to advance the shipment.A:Thanks ever so much for your help.I hope the volume of trade between us will be even greater in the future.译BUSINESS LETTER WRITINGTask A Situational Communication Role-play译文Unit
9、8 Shipment在议定了支付方式后，约翰先生和王小姐在商讨装船的问题。（A：约翰先生,B：王小姐）backBUSINESS LETTER WRITINGTask A Situational Communication Role-play译文Unit 8 ShipmentA：我们对付款方式非常满意，现在想知道能否在4月份完成装船。B：很抱歉，恐怕无法在4月份装船。A：那最早什么时候能装船？B：我想5月中旬应该可以。A：那太晚了。您知道，6月份是产品销售的旺季，而且我们还要去找零售商。除此之外，我们客户的手续非常繁琐，需要比较长的时间。你们必须在5月份之前发货，backBUSINESS LET
10、TER WRITINGTask A Situational Communication Role-play译文Unit 8 Shipment要不然我们就赶不上销售旺季了。B：话是这么说。但是我们的工厂现在手头有大量的订单要完成，所以恐怕很难再提前了。A：您能否另寻他法，帮我们尽早发货呢？这对我们来说至关重要。如果我们错过了销售季节，让其他进口商占得先机，那我们就会丧失价格优势。B：要不我们尽量把装船日期提前到5月初，您看如何？backBUSINESS LETTER WRITINGTask A Situational Communication Role-play译文Unit 8 Shipmen
11、tA：很好。我记下您说的话了，能否把这一条款记入合同中呢？我们的信用证将会在4月初开立，其他的合同条款保持原样不变动。B：可以。我们会尽力提早装船发货。A：谢谢您的帮助。希望我们将来能有更多的合作机会。backBUSINESS LETTER WRITING Role-playUnit 8 ShipmentTask B Reading&SpeakingDiscuss the following questions based on the above dialogue.Question 1Question 2Why does Mr.Johnson ask for delivery before
12、May?H o w d o y o u understand about shipment and delivery in foreign trade?Unit 8 ShipmentTask C Knowing about Basic KnowledgeBUSINESS LETTER WRITING Role-playUnit 8 ShipmentAfter finding out the commercial terms from the above dialogue,try to give explanations to your partners about them.Introduct
13、ion to ShipmentShipment signifies the sellers fulfillment of the obligation to make delivery of the goods.Carriage of goods may take place by land,inland water-way,sea,or air.But in international business,about 98%of world trade is covered by sea transport.1.The Procedures of Shipment(1)Booking ship
14、ping space or chartering a ship.(2)Clearing the goods through the customs.(3)Completing shipping documents and dispatching shipping advice,etc.Task C Knowing about Basic KnowledgeBUSINESS LETTER WRITING Role-playUnit 8 Shipment2.The Parties Involved in the Shipmentl It means stating information abou
15、t various goods.(1)The consignor or the shipper.(2)The carrier.(3)The consignee.发货人发货人运货人运货人收货人收货人Task C Knowing about Basic KnowledgeBUSINESS LETTER WRITING Role-playUnit 8 Shipment3.The Purposes of Letters concerning Shipment Generally speaking,letters regarding shipment are usually written for fo
16、ur purposes.(1)Urging an early shipment.(2)Sending shipping instructions.The buyers generally send their shipping requirements to the sellers before shipment,informing the packing,shipping mark,mode of transportation,etc.,known as the shipping instructions.(3)Sending shipping advice.The seller shoul
17、d advise the buyer of its effectuation.Advice of shipment may include the following information:the delivery of the goods,name of the ship used to dispatch the goods,exact time for consignment,name of the goods and the quantities,packing condition,partial shipment and transshipment,etc.(4)Amending s
18、hipping terms.BUSINESS LETTER WRITING Have a TryTask A CorrespondenceWork in a group to write business letters according to the following business backgrounds.Business BackgroundSuppose youre Johnson,the sales executive of Hengsheng Import and Export Corporation in Shanghai.The manager,Dana from Lon
19、don,complains to you that the ordered goods are delayed to be shipped and dispatched(SpecimenLetter1).So you may give the explanations as follows(SpecimenLetter2):l Giving the reasons for the shipment delay;l Informing the specific date of dispatch;l Enclosing the shipping documentsUnit 8 ShipmentUn
20、it 8 ShipmentBUSINESS LETTER WRITING Have a TryTask A CorrespondenceAbout Urging Shipment Specimen Letter 1Unit 8 ShipmentDear Johnson,We refer to the contract No.4632 covering 500 dozen track suits.We wish to remind you that we have had no news from you about the shipment of the goods.As we mention
21、ed in our last letter,we are in urgent need of the goods and we may be compelled to seek an alternative source of supply.BUSINESS LETTER WRITING Have a TryTask A CorrespondenceAbout Urging Shipment Specimen Letter 1Unit 8 Shipment Under the circumstances,it is impossible for us to extend further our
22、 letter of credit No.1492,which expires on 21 August.Please understand how serious and urgent it is for us to resolve this matter.We look forward to receiving your shipping advice,by fax,within the next seven days.Yours faithfully,Dana ManagerBUSINESS LETTER WRITING Have a TryTask A CorrespondenceRe
23、ply to Letter1(About Giving Shipping Advice and Dispatching Shipping Documents)Dear Dana,We acknowledge with thanks the receipt of your L/C No.1492.Now we are pleased to advise you that the 500 dozen track suits have been shipped on board s.s.Haiying which is scheduled to sail from Guangzhou on Marc
24、h 20 and due in New York on about April 30.To facilitate your taking delivery of the goods,we are enclosing copies of the following shipping documents,each in duplicate:Specimen Letter 2Unit 8 ShipmentBUSINESS LETTER WRITING Have a TryTask A CorrespondenceReply to Letter1(About Giving Shipping Advic
25、e and Dispatching Shipping Documents)Invoice No.GW-253 Packing List No.GW-264Non-negotiable copy of the Bill of Lading No.EKH-103 Insurance Policy No.2948 Survey Report No.FR293 We hope this shipment will reach you in perfect condition and look forward to your further orders.Yours faithfully,Johnson
26、 Sales Executive Hengsheng Import and Export Corporation Specimen Letter 2Unit 8 ShipmentBUSINESS LETTER WRITING Have a TryTask A CorrespondenceBusiness BackgroundSuppose you have received another customers letter informing you of the opening of the relevant L/C,but you found that the L/C should be
27、amended because of the limitation of the shipping space.So now you write a letter to:Express appreciation for the receipt of the L/C;Give confirmation of the telegram you sent on July 7th;Ask for the amendment to the shipping terms in the L/C.Unit 8 ShipmentUnit 8 ShipmentBUSINESS LETTER WRITING Hav
28、e a TryTask A CorrespondenceAbout Amending Shipping termsDear Sirs,Plywood Under Your Order No.HZ/108 Thank you for the receipt of an Irrevocable Letter of Credit No.NW-4512 established through the Bank of China for the captioned order.We confirm the dispatch of the following telegram to you on July
29、 7th:Specimen Letter 3Unit 8 ShipmentBUSINESS LETTER WRITING Have a TryTask A CorrespondenceAbout Amending Shipping termsRE ORDER HZ/108 DUE TO SPACE LIMITATION ONLY 500,000 SQUARE FEET LOADED PLS AMEND L/C ALLOWING PARTIAL SHIPMENT LETTER FOLLOWS We could not deliver the total quantity by one shipm
30、ent.Since this was unforeseen,we hereby request you to amend the L/C by deleting the special clause“partial shipment not allowed”.Your compliance will be greatly appreciated.We will ship the remaining 200,000 square feet by the first boat available after receipt of your amendment to the L/C.Specimen
31、 Letter 3Unit 8 ShipmentBUSINESS LETTER WRITING Have a TryTask A CorrespondenceAbout Amending Shipping terms Sincerely,Johnson Sales Executive Hengsheng Import and Export CorporationSpecimen Letter 3Unit 8 ShipmentBUSINESS LETTER WRITINGUnit 8 ShipmentLanguage Points Specimen Letter 11.Covering=conc
32、erning=regarding=about 关于2.track suit 径赛服,运动服3.Be in urgent need of 急迫需要 4.Be compelled to 被强迫;不得不 5.Alternative adj.两者择一的;供选择的6.Under the circumstances 在这种情况下;因为这种情况7.extend 延伸，拓展，扩大.的范围8.Letter of credit(L/C)信用证9.Expire 到期，期满10.look forward to sth./doing sth.希望(做)某事 BUSINESS LETTER WRITINGUnit 8 S
33、hipmentLanguage Points1.tracksuit 径赛服径赛服,运动服运动服 2.be compelled to 被强迫被强迫;不得不不得不3.alternative adj.两者择一的两者择一的;供选择供选择的的4.under the circumstances 在这种情况下在这种情况下;因为这种因为这种情况情况5.look forward to sth./doing sth.希望希望(做做)某某事事6.in hand 在手头在手头;在进行中在进行中;掌握住掌握住;处理中处理中 7.consignment 托运托运;托运的货物托运的货物 prising/including
34、包括包括9.ascontracted 按合同按合同约定约定pliancen.依从依从;遵从遵从;符合符合BUSINESS LETTER WRITING Have a TryTask B Letter-writing GuideUnit 8 Shipment1.The Steps in Writing a letter of urging for shipment(1)Showing the relevant documents including their numbers and dates.(2)Drawing their attention to the time limit and t
35、he consequence of delay.(3)Requiring the time of shipment.(4)Expressing thanks for their cooperation.2.The Steps in Writing a Letter of Amending Shipping Terms(1)Showing the relevant documents including their numbers and dates.(2)Giving the reasons for amending the shipping terms(3)Pointing out the
36、contents you want to amend.(4)Giving thanks for their cooperation.BUSINESS LETTER WRITING Have a TryTask B Letter-writing GuideUnit 8 Shipment3.The Steps in Writing a Letter of Giving Shipping Instructions(1)Acknowledging the receipt of correspondence.(2)Advising for the issuing of L/C.(3)Giving shi
37、pment and shipping advice,etc.(4)Showing appreciation for their cooperation.4.The Steps in Writing a Letter of Giving Shipping Advice and Dispatching Shipping Documents(1)Showing the relevant documents including their numbers and dates.(2)Telling the details of the shipment,including the name of the
38、 steamer,the sailing date and arrival date,etc.(3)Stating what documents have been enclosed and the copies of them.(4)Giving thanks for their cooperation.BUSINESS LETTER WRITINGUnit 8 ShipmentTask C Reading&CompletingRead the useful expressions and complete the following sentences according to the C
39、hinese.1.Letters about shipment(1)Shipping Instructions，相关词组表达如：l To ship goods by/on board S.S.(M.V.)由装运货物l To advance shipment 提前装运l To book shipping space 订舱位 l To postpone shipment 延迟装运e.g.(1)请尽量用“和平”轮装运我方货物,该轮预计于5月8日抵达汉堡。请早日复函确认 货物已及时备妥。Please try your utmost to_ which is due to arrive at Hambu
40、rg on May 8 and confirm by return that goods will be ready in time.(2)由于采用 FOB价购货,贵方应在利物浦港将货物装在我方指定的船上。一俟订舱 后,我方将告知装运货物的船名。As the purchase is made under FOB terms,you should ship the goods from Liverpool on a steamer to be designated by us.As soon as_,we shall advise you of the name of the ship on w
41、hich the goods are to be sent.(3)由于3月5日前,此地无直达船驶往贵方港口,难按要求提前装运,请谅解。Since there is no direct steamer sailing from here to your port prior to March 5th,we are extremely sorry for our inability to _as requested(4)由于市场萧条,请将我方所订购货物延迟至3月发货。As the market is sluggish,please_ of our ordered goods to March.BU
42、SINESS LETTER WRITINGUnit 8 Shipment(2)Shipping advice，相关词组表达如：相关词组表达如：l to effect shipment 装运l to be transshipped(at)转船l to make a partial shipment 分批装运e.g.(1)第756号合同项下浴巾(货物)将由“女神”号轮装运。该轮定于6月20日启航,请 办理保险。The shipment of bath towels under Contract No.756 will_ per M.V.(motorvessel)“Goddess”,which is
43、 scheduled to leave here on June20.Please arrange insurance for this cargo.(2)兹通知已由“黄河”号轮将200箱闹钟运往贵处。此货物将在中国香港转船,预订 于下月初到达贵方港口。We have the pleasure of notifying you that we have shipped you today by M.V.“Yellow River”200 cartons of alarm clocks.They are _at Hong Kong and are expected to reach your p
44、ort early next month.(3)如果贵方要求提前装运,我方只能于7月分批装运这其中50吨大米,其余50吨将 于8月装运。If you desire on earlier delivery,we can only _ 50 tons of rice in July and the balance of 50 tons in August.BUSINESS LETTER WRITINGUnit 8 ShipmentTask C Reading&Completing(3)Shipping Documents，相关词组表达如：相关词组表达如：l Shipping documents c
45、overing 的装船单据l To be sent through bank由某银行转交e.g.(1)现随函附上此批货物的装船单据一套,希查收。Enclosed please find one set of _ this consignment.(2)商业发票、保险单和清洁已装船海运提单已交国家银行转送。The Commercial Invoice and Insurance Policy together with clean on board Ocean Bill of Lading _ the National Bank.BUSINESS LETTER WRITINGUnit 8 Shi
46、pmentTask Tips1.Letters about Shipment1)The Expressions of Shipping Instructions(1)Ship our goods by S.S.“Peace”(2)Shipping space is booked (3)Advance the shipment(4)Postpone the shipment2)The Expressions of Shipping Advice (1)be effected (2)be transshipped (3)make a partial shipment of 3.Shipping D
47、ocuments(1)the shipping documents covering(2)have been sent throughBUSINESS LETTER WRITING1.Choose the best answer.Exercises ExercisesUnit 8 Shipment(1)The shipment _Contract No.333 has arrived here duly.A.against B.by C.for D.in(2)The shipment time is June or July _our option and the goods will be
48、shipped in one_.A.at,lot B.in,consignment C.on,shipment D.for,cargo(3)Direct steamers to your port are few _the summer season.A.at B.for C.with D.during(4)Please note that Item No.789 can be certainly promised for immediate shipment_ receipt of your order.A.if B.whether C.upon D.at(5)We will improve
49、 the quality of the goods _the best of our ability.A.with B.to C.for D.of(1)We hope that goods can be shipped in two equal monthly installments of 30,000 sets each.(2)To meet your urgent demand,we hope that partial shipments are allowed.(3)In connection with the price,I would like to reduce it by tw
50、o dollars to suit the market level.(4)Orders are pouring in.Our workers are working overtime to meet the delivery date.(5)I am sorry to say that we cannot meet your demand.The trouble is that there is no shipping space for next month.BUSINESS LETTER WRITING 2.Translate the following sentences into C
