1、Part III.Other Forms of Conference Communication Chapter 12 Conference Correspondence(for the participants)You will learn:how to write inquiry/cover/thank-you letters.how to write abstracts for submission.how to write replies to invitation/acceptanceTASK OBJECTIVESTask I.Conference Notice I.Read the
2、 following letter of inquiry and complete the chart below to have a better understanding of it.Task Preparation1.When and where the conference will be held?January 12,20142.What it the theme of this conferenceInternational Conference on English Education3.why did the author write this mail?Ask infor
3、mation about accommodation4.what do you know about the author?He/she is from the Foreign Language Department of Xian Jiaotong University Task I.Conference Notice I.Read the following letter of inquiry and complete the chart below to have a better understanding of it.Task Preparation1.When and where
4、the conference will be held?2.What it the theme of this conference3.why did the author write this mail?4.what do you know about the author?KEYKEYTask I.Conference Notice II.Read the following Cover letters and answer the following questions.Task PreparationKEY1.What is the purpose of the mail?2.what
5、 is the main idea of this paper?3.what do you know about this author?Task I.Conference Notice II.Read the following Cover letters and answer the following questions.Task PreparationKEY1.To introduce more information about the paper and his research.2.Its about energy spectrum proportional to the squ
6、ared phase speed of Rossby modes in the general circulation of the atmosphere.3.He is from Division of Geo environmental Sciences,University of TsukubaKEYTask I.Conference Notice III.Read the following Thank-you letters and following statements true or false.Task PreparationKEY1.The 2016 conference
7、of the American Association for Applied Linguistics will be held in July 9-12,2016.2.Dr Smith is in charge of the AAAL.3.Andy Zhang will arrive in Orlando at April 9,2016.FalseFalseTrueLanguage Focus Read the following expressions used in inquiry/cover/thank-you letters.1.I am writing to inquire the
8、 your hotel information if we hire your hotel for the conference.2.I would be grateful if you would send me further information on this meeting.3.I should be very grateful if you would let me have information about details of this conference and the quality of the participator.4.Im writing to you fo
9、r some information about submitting proposal.5.I wonder if you can tell me whether its qualified for me taking the trouble to go all the way to attend your conference.I.Asking the information about the conference 1.Enclosed herewith is the full information of my paper and me.2.On behalf of my co-aut
10、hors,I am submitting the enclosed material“TITLE”for possible taking part in the conference.3.We would like to submit the enclosed manuscript entitled GDNF Acutely Modulates Neuronal Excitability and A-type Potassium Channels in Midbrain Dopaminergic Neurons,which we wish to be considered for the co
11、nference.4.To the best of our knowledge and belief,this manuscript has not been published in whole or in part.5.We certify that we have participated sufficiently in the work to take public responsibility for the appropriateness of the experimental design and method,and the collection,analysis,and in
12、terpretation of the dataII.Informing the committee your information 1.Many thanks for your letter dated the 12th of May 2015,inviting me to attend the session held in Michigan from September 18 to 21,2015 2.I would like to convey in this letter my heartfelt thanks to you for invitation.3.On behalf o
13、f our study center,I would like to express our great appreciation for the committees invitation.4.Thank you very much for the invitation to attend you product launch event of July 24-25.I will likely be visiting Europe for a short business trip this summer,but the dates have not yet been determined.
14、5.I want to tell you that I really enjoyed attending your companys 15th anniversary conference and celebration on Friday.III.Thanking the director of the committee 书信虽然是一种个人性很强的运用文，写法上也比较灵活，但书信还是应该遵循一定的要求，最基本的可概括为以下二点：1.必须合乎规范书信写作规范。突出地表现为两个方面，一是书写格式的规范，二是书信语言的礼仪规范，这两种规范都必须严格遵守，否则就会出乱子，闹笑话。2.言之有物，通情
15、达理“信”字本身含有信任之义，这要求书信不论写给谁看，所述之事都要实在，所表之情都要率真，所讲之理都要通达。Tips and NotesI.Complete the following conference notice by translating Chinese into English.Task RealizationDear Dr.,1.(已经有两个多月了)since I sent to you my paper,but I have not received any information yet.2.（据我所知），one can be invited to the symposiu
16、m only when his paper is accepted.3.（为了做好准备）for the meeting as early as possible,4.（我想了解）of the present status of my submitted paper.Ill look forward to your reply.Best wishes!1.It has been more than two months3.In order to make necessary preparations2.As far as I know4.I would like to be informedTa
17、sk TransferHave you ever summit your work for a conference and accept by the committee?Suppose you are writing a thanks letter,how would you write it?Task TransferTask II:Abstracts for submission I.Read the Call for Papers and scan the answers for the following questions.Task Preparation 1)Where and
18、 when will the conference be held?2)Whats the topic of the conference?3)How can the paper be presented?4)What subject does the paper deal with?1.September 3th-5th,2015,Aston University 2.Pragmatic Language Development in Language Impaired and Typically Developing Children:Incorrect Answers in Contex
19、t 3.Poster Session 4.PragmaticsKEYLanguage Focus Read the following expressions used in call for papers.1.The aim of this retrospective observational study was to evaluate the reliability of diagnostic hysteroscopy,routinely performed along with endometrial biopsy,by analyzing and comparing both hys
20、teroscopic and histopathological outcomes in asymptomatic infertile patients,previously to their IVF cycle.2.As large amount of data being collected from many different sources,managing such volumes of data and developing efficient and effective large-scale operational solutions have become a concer
21、n.3.There is an increasing need for the establishment of a cervical cancer bio-bank that will facilitate both clinical and basic research.4.The aim of this retrospective observational study was to evaluate the reliability of diagnostic hysteroscopy.Purpose or Background 1.A GWAS-based sample collect
22、ion was conducted with special emphasis on the diagnosis and the retrieval of the corresponding bio-specimens,especially blood samples.2.The study included 84 consecutive infertile patients who underwent diagnostic hysteroscopy followed by endometrial biopsy.3.To investigate empirically the associat
23、ion between a direct measure of assimilation with a host culture and immigrants subjective well-being,this study uses data from the German Socio-Economic Panel.4.In this paper,we address the growth and Desmodus rotundus salivary plasminogen activator(DSPA)production of recombinant CHO(rCHO)in a stir
24、red tank bioreactor.Cells were cultured using two different methodsin an unmicroencapsulated versus microencapsulated cultureand compared differences between them in terms of cell reproduction and DSPA protein productivity.Methods 1.At Home in the World is not only a must for students of art,but is
25、also a major contribution to psychology of religion and an illustration of the continued viability of psychoanalysis.2.The sensitivity(67.3%),specificity(80.6%),PPV(85.4%)and NPV(59.5%)of diagnostic hysteroscopy were calculated on the basis of histopathological findings.3.Experimental results indica
26、te that this method is efficient and effective in obtaining good storage templates in the yard by achieving minimum handling time for export containers.4.From the students responses,it can be concluded that students like having the laptop at school:they go there with greater pleasure,they consider t
27、he classes more enjoyable but they are bothered with the technical problems.III.Results 1.This bio-bank of cervical cancer specimens from the Chinese population will greatly promote the studies of cervical cancer in China.2.Our results show that diagnostic hysteroscopy demonstrated intrauterine alte
28、rations in half of infertile patients;histopathological endometrial alterations suggest high rate of false-negative outcomes.3.Solving a real life problem and comparing the solution with a plan made manually by experienced fleet schedulers shows that using the proposed optimization method can both g
29、enerate increased profit and save the schedulers a lot of work.4.The perfect foresight hypothesis is crucial to avoid a severe problem of nonexistence of equilibrium.IV.Conclusions 1.摘要中应排除本学科领域已成为常识的内容;切忌把应在引言中出现的内容写入摘要;一般也不要对论文内容作诠释和评论(尤其是自我评价)。2.结构严谨，表达简明，语义确切。摘要先写什么，后写什么，要按逻辑顺序来安排。句子之间要上下连贯，互相呼应
30、。摘要慎用长句，句型应力求简单。每句话要表意明白，无空泛、笼统、含混之词，但摘要毕竟是一篇完整的短文，电报式的写法亦不足取。摘要可不分段。3.要使用规范化的名词术语，不用非公知公用的符号和术语。新术语或尚无合适汉文术语的，可用原文或译出后加括号注明原文。4.除了实在无法变通以外，一般不用数学公式和化学结构式，不出现插图、表格。5.不用引文，除非该文献证实或否定了他人已出版的著作。Tips and NotesRead the following abstract carefully.Identify the sentences in the abstract that correspond to
31、 the elements in abstracts.Task Realizationsentence 1Sentence 2Sentence 3Sentence 4Sentence 5Sentence 6Task Realizationsentence 1BackgroundSentence 2PurposeSentence 3MethodSentence 4MethodSentence 5ResultSentence 6ConclusionKEY.Read the following abstract carefully.Identify the sentences in the abst
32、ract that correspond to the elements in abstracts.Task Realization1.2.3.4.5.6.7.8.9.Read the following abstract carefully.Identify the sentences in the abstract that correspond to the elements in abstracts.Task RealizationKEY1.2.3.4.5.6.7.8.9.Read the following abstract carefully.Identify the senten
33、ces in the abstract that correspond to the elements in abstracts.Task Transfer1.Surf the Internet and find some conference notice and try to write a abstract for submission.2.Comparing the abstract for submission and abstract for paper,and try to find all the differences.Task III.Replies to invitati
34、on/acceptanceI.Read the following Replies to invitation and complete the chart below to have a better understanding of it.Task Preparation1.When and where the conference will be held?2.What it the theme of this conference3.Why did the author write this mail?4.What is the main content of the writers
35、paper?1.When and where the conference will be held?2.What it the theme of this conference3.Why did the author write this mail?4.What is the main content of the writers paper?KEYApril 25,2012 Dalian,Liaoning Province,ChinaFirst International Conference on Academic IntegrityTo thanks the invitationAca
36、demic IntegrityII.Read the following Replies to acceptation and answer the following questions.1.When will the Annual Sales Conference be held?2.How often is Annual Sales Conference held?3.Why does the Web write this letter?II.Read the following letter of rejection and answer the following questions
37、.KEY1.To introduce more information about the paper and his research.2.its about energy spectrum proportional to the squared phase speed of rossby modes in the general circulation of the atmosphere3.He is from Division of Geoenvironmental Sciences,University of Tsukuba Language Focus Read the follow
38、ing expressions used in letters of acceptance/rejection and outline.1.Thank you very much for your invitation.It will be a great pleasure for me to join you on Friday for your birthday.I will arrive at your house before six.2.I just received your kind letter and it filled me with joie de vivre(the j
39、oy of living).3.Thank you very much for your invitation to attend the 2008 International Fair.As we are going to open a repair shop in your city at that time,we are sorry that we shall not be able to come.4.I have received your letter dated December 28,2004,inviting me to attend the First Internatio
40、nal Conference on Wireless Innovations:New Technologies and Evolving Policies to be held in Birmingham,England,July,18-20,2005.Thank you for your kind invitation.5.I am pleased to accept your invitation and will send my paper entitled A Preliminary discussion on Unlicensed Wireless Technologies to t
41、he Paper Committee before the required date.An acceptance letter is an affirmative letter.This type of letter has to be planned carefully and drafted neatly.Since this is an acceptance of some offer,the approach has to be enthusiastic and willful.It helps in showing clarity in thoughts from your sid
42、e.A Few Key Points to Remember:1.Begin the letter with your name and contact details.This is followed by the name of the recipient,title/designation,organizations name,and address.Both the addresses should be aligned to the left side of the paper.There should be space between your address and the re
43、cipients address.Tips and Notes 2.Take care while using salutation.Begin with the word Dear followed by the addressees last name.3.If the letter of acceptance is sent to confirm the offer made for an admission or a job,you need to thank the concerned authority for granting you the opportunity,convey
44、 your acceptance,and show your eagerness to utilize the opportunity favorably.These three things have to be presented in the letter.4.The second paragraph of the letter must convey the rules and regulations of accepting the offer.If some candidate is writing the letter,he must convey his acceptance
45、of all the rules and protocols associated with the job or admission.If an authoritative person is writing the letter,he must enlist the terms and conditions on which the acceptance has been granted.5.Always use a complimentary closure to end the letter.You can end the letter with words like Yours tr
46、uly or Sincerely yours followed by your signature and then your full name.6.Use professional fonts to write this type of letter.The font size used should be easily readable.Proofread the letter before sending it.The letter should not have grammatical,typographical,or spelling errors.7.Print the lett
47、er on a good quality paper and sign the letter before sending it.http:/ Translate the following Chinese reply to invitation into EnglishTask Realization亲爱的郑先生 非常感谢您10月11日来函，邀请我参加从2015年10月25日到10月28日在北京举行的关于英语教学的会议并发言。但是很遗憾，我不能参加此次会议，因我自今年夏天以来一直在外出差,要明年才能回去，同时对错过这次认识您和许多其他的英语教师的机会感到惋惜，最后预祝大会圆满成功。谨致问候,
48、丹佛 Translate the following Chinese reply to invitation into EnglishTask RealizationDear Mr.Zheng Thank you very much for your letter dated October 11,inviting me to attend and give a presentation in the conference on English teaching to be held in Beijing from October 25 to October 28,2008.Much to m
49、y regret,I shall not be able to attend the conference because I have been on business trip since this summer and I shall not go back until next year,I feel very sad to miss this opportunity of meeting you and many other English teachers.I wish the conference a complete success.Sincerely yours,DenverKEYTask Transfer1.If you got an invitation from a conference,how to write a reply to show thanks and accept this invitation?2.Have you ever had your paper rejected for a conference?Suppose you are writing a letter of rejection,how would you write it?
