1、Unit 11Steps to Chair a Meeting Opening a meetingIIntroducing a speakerII2Organizing a discussionIIIThanking the speakerIVAdjourning or closing a meetingVPoints for attention in Charting a MeetingVIReflections and practiceVIIAfter completing this section,you will be able to be familiar with the step
2、s to chair a meeting;know how to open a meeting；know how to introduce a speaker;know how to organize a discussion;know how to thank the speaker;know how to adjourn or close a meeting.3Part IOpening a Meeting4Opening a Meetingl self introductionl third partys introductionl direct announcementl creati
3、ng a speech atmosphere5Self-introductiona good way to remind the participants that it is time to start the sessionLadies and gentlemen,my name is from.Im going to chair this mornings session.Its a pleasure for me to welcome all of you here.According to the schedule,its time to start.Now lets invite
4、Mr.first,please.6Third partys introductionthe Presider will generally first thank the introducer and then start chairing the session.Thank you,Dr.for your kind introduction.Ladies and gentlemen,its my great honor to chair this mornings session,and I appreciate very much your cooperation and support.
5、Shall we start?7Direct announcementIt is more common for Presiders to directly ask the participants to be seated and announce the opening,without self-introduction or being introduced by others.Dear colleagues,may I have your attention please?Since all presenters are here,shall we get down to busine
6、ss now?The program today will be like this 8Creating a speech atmosphereCreating a speech atmosphere where all participants are candid and honest in sharing their opinions can also be a good way to start.Ladies and gentlemen,lets get down to business.Our theme today is We sincerely hope that all par
7、ticipants report fully on findings of their research and exchange ideas frankly and clearly.9Chairs Introduction at Singapore Infrastructure Finance Summit 201110Part IIIntroducing a speaker11Introducing a Speakerl direct introductionl appreciative introductionl background introductionl transitional
8、 introduction12Direct introductionthe most straightforward way to directly provide information about the speakers name,title,affiliation and title of the paper to be presented.Our next presenter is Dr.from Capital Medical University.He will address the issue of 13Appreciative introduction to show ap
9、preciation of the presenters work while giving the introduction.Dr.has achieved an encouraging breakthrough in prevention and treatment of cardiovascular diseases,drawing attention from academics both in China and abroad.It is our honor to have him today to give us a talk on 14 Background introducti
10、onAnecdotal introduction to the speakers background can liven up the atmosphere and create a friendly ambiance for the next presentation.Dear colleagues,may I have your attention please?Since all presenters are here,shall we get down to business now?The program today will be like this 15Creating a s
11、peech atmosphereCreating a speech atmosphere where all participants are candid and honest in sharing their opinions can also be a good way to start.Our next speaker is Dr.He was recently awarded“Thousand Talents Program”for his outstanding research and interviewed by CCTV for his achievements.We are
12、 honored to have him with us today.He will share his findings with us.Dr.,please!16Transitional introductionto connect the next presentation with the previous one.The coherence and smoothness thus created could compliment the previous speaker,introduce the next and satisfy the audience.Thank you,Dr.
13、for your insightful report on the recent progress in diagnosing otitis.Our next speaker,Prof.will explore further on the treatment of the disease.I would like to call upon Prof.to present.17Three steps to introduce another speaker18Three steps for introductionStep 1:The setup.It is to introduce the
14、current situation,the speakers name and background;Step 2:The pitch.It is to report what the speaker will do;Step 3:Closing.It is to point out the importance,what will happen and what the audience should do.19Part IIIOrganizing a discussion20Organizing a discussionl calling on participantsl remindin
15、g speakersl moderating disputesl generalizing main pointsl keeping the allocated timel monitoring the discussion21Calling on participantsto encourage the participants to join more actively in the discussion when they hesitate to speak out direct questions to invite participation Ladies and gentlemen
16、,are there any questions concerning Dr.s talk?As we still have a few minutes in hand,may I ask if there are any questions for the speaker?Are there any more questions?I have a question here.Prof.22Reminding speakersto steer the discussion back on course when it goes astray from topics on the agendat
17、o remind speakers of the topic under discussion and guide the talk to the desired direction Im afraid we have gone beyond the range of our present topic.Can we come back to the main theme?Lets keep to the immediate subject,which is 23Moderating disputes to moderate disputes when divergent opinions a
18、ppear to keep the balance,either by taking an objective view of both sides of the dispute,or by shifting attention temporarily and leaving the dispute to a proper occasion to settle.Any comments regarding points debated by Dr.and Dr.?It seems that the difference cannot be resolved in such a short di
19、scussion.Can we move on to the next point?24Generalizing main points to narrow the discussion down to several main pointsto take the responsibility to guide,lead and summarize the discussion.The opinions we have presented can be summarized into the two main positions.One isthe other is Our discussio
20、n so far covers the following three points 25Keeping the allocated time to remind speakers of the time left before the end of the session.According to the schedule,we still have three minutes for this session.Any more comments?We are already 5 minutes behind the schedule.Im afraid we dont have the t
21、ime for discussion after Dr.s talk.26Monitoring the discussion to keep the order of the session to manage smooth progression of the discussion.Dr.,could you speak into the microphone so that everyone can hear you?You can write your questions on the sheet distributed just now.The sheets will be colle
22、cted during tea break for answers later on.27Part IVThanking the speaker28Thanking the speakerto briefly summarize the speakers findingsto comment on the speakers contribution to express thanks to the speaker.Thank you,Dr.for your insightful talk.We have definitely gained a deeper insight of the pro
23、blems facing us.29Part VAdjourning or closing a meeting 30Thanking the speakerto close the meeting when the agenda is finished That covers all on todays agenda.Ladies and gentlemen,lets call it a day.Thank you for your cooperation.31Part VIPoints for attention32How to be the chair of a meeting33Thre
24、e simple tipsHave a clear agenda.to know how long each session laststo mark precisely the time for each partto encourage everybody to contribute Authoritative voice to talk low and slowto keep your palms downPosture Sit upright and be relaxed.34What does CHAIR refer to?35CHAIRCommence on timeHave a
25、highlighted timetableAdvise speakersInterrupt and stopReady with questions36Part VIIReflection and practice37Reflection and practicegroup discussionrole playgroup discussionrole playteam project38Group discussionYou are going to be the chair for a session of a symposium on“Advances in Research on Ne
26、uroscience”.There would be four speakers in your session,whose topics are all centered on the theme“Sleep Disorders in Parkinsons Disease”.How can you open the session?Form groups of four and come up with as many ways to open the meeting as possible.39Sample answerWe can begin in the following three
27、 ways.By self-introduction:Ladies and gentlemen,I am Prof.from.Im going to chair this morning session on Sleep Disorders in Parkinsons Disease.According to the schedule,its time to start.We have four speakers this morning.First lets invite 40Sample answerBy direct announcement:Dear colleagues,may I
28、have your attention please?Welcome to the session on Sleep Disorders in Parkinsons Disease.Since all presenters are here,shall we start now?The program today will be like this 41Sample answerBy creating a speech atmosphereLadies and gentlemen,lets get down to business.Our theme today is Sleep Disord
29、ers in Parkinsons Disease.We sincerely hope that all participants report fully on their findings and that we can have candid and thorough discussions.42Role playWork in groups of four and simulate a meeting on internal medicine.Student A acts as a professional in internal medicine,and is invited to
30、chair“Internal Medicine Meeting 2018”.Student B plays the role of the first speaker Dr.Smith,Professor of Dermatology and Director of the Department of Dermatology of Pennsylvania State Hershey Medical Center,who will discuss“Dermatology for the Internist”.Students C and D are the audience.Please st
31、art the session with Student As self-introduction and introduction of Student B.Switch roles and see in how many ways you can finish the task.43Sample answerStudent A:Ladies and gentlemen,I am Prof Hu from Peking University.Its my great honor to chair Internal Medicine Meeting 2018.I appreciate very
32、 much your cooperation and support.Shall we start?First lets invite Dr.Smith,Professor of Dermatology and director of the Department of Dermatology of Pennsylvania State Hershey Medical Center.He will address the issue of Dermatology for the Internist.Student B:Thank you,Prof.Hu for your kind introd
33、uction 44Group discussionForm groups of six and simulate a discussion session in the“International Conference on Spine and Spinal Disorders”.The speaker Dr.Nejati has just finished his talk“Treatment ofSacroiliac Joint Dysfunction:Exercise or Manipulation”.Now it is discussion time.Act out the follo
34、wing scenarios with one student as the Presider,one as Dr.Nejati and others as the audience.When participants hesitate to speak out;When the discussion goes astray;When divergent opinions appear;When the discussion is running out of time.45Sample answerThe Presider plays an essential role in organiz
35、ing a discussion.He may employ different strategies in various settings.When participants hesitate to speak out,he can call on participants to join in the discussion by saying“Ladies and gentlemen,are there any questions concerning Dr.Nejatis talk?”When the discussion goes astray,he can steer the di
36、scussion back on course by reminding participants that“Im afraid we have gone beyond the range of the present discussion;can we come back to the theme of treatment of sacroiliac joint dysfunction?”46Sample answerWhen divergent opinions appear,he needs to moderate disputes with suggestions such as“It
37、 seems that the difference concerning a better treatment for sacroiliac joint dysfunction cannot be resolved in such a short discussion.Can we move on to the next point?”When the discussion is running out of time,hed better remind speakers of the time left with statements like“I am afraid we are alr
38、eady 5 minutes behind the schedule,so we only have three minutes for the discussion after Dr.Nejatis talk.”47Role playYou are chairing the session entitled“Gestational Hypertension”in the“5th International Conference on Hypertension&Healthcare”.The last presenter Dr.Bellomo has finished her talk“Pro
39、gnostic Value of 24-hour Blood Pressure in Pregnancy”.How would you thank her and wrap up the session?48Sample answerThank you,Dr.Bellomo for your insightful talk.We have gained a deeper insight of the prognostic value of 24-hour blood pressure in pregnancy.And that covers all on todays agenda.Lets
40、call it a day,ladies and gentlemen.Thanks for your cooperation and participation.49Team projectA group of five students will simulate the complete process of the parallel session of a medical conference on any theme of interest.There would be a Presider,two speakers and two in the audience.The sessi
41、on would last for 10 minutes.Please have a thorough discussion on the agenda and act out the session.50Sample answerPresider:Dear colleagues,may I have your attention please?My name is Li Hua from Peking Union Medical College.Its my honor to chair this session.Our theme today is Diet and Cardiovascu
42、lar Disease.According to the schedule,we have two reports today,each followed by a 5 minute discussion.Our first presenter is Dr.Zhang from Capital Medical University.He will share with us his research on associations of fats intake with cardiovascular disease.Dr.Zhang,please!Speaker 1:Thank you,Pro
43、f.Li.51Sample answerPresider:Thank you,Dr.Zhang for your interesting report on the relation between fats intake and cardiovascular disease.Our next speaker,Dr.Wang will explore the association between another risk factor and cardiovascular disease.I would like to call upon Dr.Wang to present“fruit and vegetable intake and cardiovascular disease”.Speaker 2:Thank you,Prof.Li 52THANK YOU53
