1、TOPICS 02Memo Format03Memo Style and Tone01Memos Functions04Organizing a MemoI.Memos Functionto change a policy or procedure;to call a meeting;to offer information or make a request;to explain a procedure or give instructions;to offer suggestions or recommendations;to clarify or summarize an issue;t
2、o alert readers to a problem or a deadline;to confirm the outcome of a conversation;to summarize a long report or proposal.II.Memos FormatMEMOTO:FROM:DATE:SUBJECT:(or RE)(The body part is composed of paragraphs without indentations.Instead,an extra blank line separates each paragraph.)2022-12-9II.Me
3、mos Format2022-12-9II.Memos FormatMEMOTo:Rachel Mahler,Vice PresidentHarrison Fontenot,Public RelationsFrom:Mike GonzalezDate:March 2,2009Subject:Ways to Increase Rambos Community Involvement2022-12-9II.Memos FormatMEMOTo:LucyFrom:RogerDate:November 12,2008Subject:Review of Successful Website Semina
4、r2022-12-9III.Memo Style and Tone2022-12-9MEMOTO:Sales StaffFROM:Linda Woo Sales SupervisorDATE:February 7,2017SUBJECT:Staff Meeting,February 9,2017,Room 605Please check your calendars and be sure that you keep 15:00 P.M.free for our full staff meeting.The agenda is short but has two important issue
5、s for discussion and your information.Plan to be there!IV.Organizing a MemoThe introduction partThe issue or policy;or background informationThe body partWhyWho What The clusionHow you want the reader to respond you.Sample LinesSample Lines At our planning session in early February,our division mana
6、gers stressed the need to generate favorable publicity for our new Ramco facility in Mayfield.2022-12-9在二月初的规划会议上，我们的部门经理强调需要为我们在梅菲尔德的Ramco设备有利的宣传。Sample LinesSample Lines However,I made it clear that payment had to be made no later than 20 days after receipt of invoice,and that late payment was subject to interest,and all discounts became.2022-12-9不过，我已明确指出，货款必须在发票收到后20天内结清，过期加收利息，而且折扣无效。The EndThe End
